Part-Time Administrative Services Assistant, Student Life

Location
Doral, FL
Posted
Mar 14, 2018
Institution Type
Community College


Job Title Part-Time Administrative Services Assistant, Student Life
Job ID 997216
Location West Campus
Full/Part Time Part-Time
Regular/Temporary Temporary


Job Details



Job Family

STAFF - Support Staff

Grade
CT
Salary
$11.90 - $20.58
Department
Student Life
Reports To
Director
Closing Date

Open Until Filled

FLSA Status
Non-Exempt


Job Summary


The Part-Time Administrative Services Assistant assists the Director of Student Life with all administrative support activities at Student Life.


Duties & Responsibilities


  • Researches and resolves accounts receivable/payable problems
  • Prepares documents and tracks campus service requests, network/media requests, personnel moves and special events; obtains cost estimates from vendors, processes work orders, and initiates telecommunication requests
  • Creates and processes Department Requisitions, Purchase Orders and Disbursement Requests
  • Assists in maintaining and tracking budgets
  • Tracks all expenditures, including billing for internal and external services
  • Provides administrative clerical support to the Director of Student Life
  • Creates and maintains databases as needed
  • Acts as payroll preparer for the Department
  • Maintains travel records and reconciles as necessary
  • Orders office supplies and giveaway items for department
  • Performs other duties as assigned



Minimum Requirements


  • Bachelor's degree; or Associate's degree from an accredited institution and two (2) years of related experience
  • Knowledge and understanding of College organization, goals and objectives, and policies and procedures
  • Possess excellent oral and written communication skills
  • Possess good interpersonal skills
  • Possess excellent organizational decision-making skills
  • Proficiency in Microsoft applications and Odyssey database system
  • Ability to maintain complex records, meet deadlines, assemble and organize data
  • Ability to work independently with limited supervision
  • Ability to work flexible schedule including some evening and weekend assignments
  • Ability to work in a multi-ethnic, multi-cultural environment with students, faculty, and staff


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