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Office Assistant

Job description



I. JOB OVERVIEW

Job Description Summary:

• Greets visitors and answers/disseminates phone calls in a timely, efficient, and professional manner.
• Manages the reception area to ensure effective telephone and written communication, both internally and externally.
• Monitors and orders office supplies.
• Coordinates maintenance of office equipment, including copiers, fax machine, phones.
• Opens and distributes mail.
• Manages conference room scheduling; sets up and breaks down/cleans up conference rooms. Assists in setting up for/breaking down after programming or events at the law school.
• Performs a variety of routine clerical tasks such as assembling materials, preparing documents for mail or courier delivery, updating spreadsheets, photocopying, typing, filing and preparing documents for archives.
• Assists office with minor IT troubleshooting.
• Drafts correspondence, reports, tables, forms and other necessary documents.
• Performs other work related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a high school diploma/GED, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

Bachelor's degree desired.

Legal and/or administrative support experience preferred.

Team player who is proactive, organized, and detail oriented.

Professional demeanor with a positive disposition and problem solving capabilities. Able to work independently and multi-task.

Proficient in G Suite (GMail, Drive, Docs), Microsoft Office Suite (Word, Excel, and PowerPoint), and Adobe Creative Suite (Photoshop, Illustrator, Dreamweaver).

Excellent administrative support experience with strong client service acumen, and ability to exercise appropriate judgment and escalation in a variety of circumstances.

Ability to work in a fast-paced and multicultural environment.

Sensitivity to the needs of the university and law school community, including the ability to maintain strict confidentiality.


II. JOB DETAILS

Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: GW Law School (LAW) Family Administration Sub-Family General Office Support Stream Service and Support Level Level 1 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday through Friday, typically 8:00-5:00 Position Designation: Non-Essential: Employees who are not required to work unless directed to do so by their supervisor. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:

To ensure consideration, please complete all fields of the application to include dates of employment, hours worked, supervisory information, etc.

Internal Applicants Only? No Posting Number: S007067 Job Open Date: 03/13/2018 Job Close Date: 03/23/2018 If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.


Posting Specific Questions
Required fields are indicated with an asterisk (*).
  1. * Do you have administrative support experience in a University setting?
    (Open Ended Question)
  2. * Please describe how your experience meets the minimum qualifications for this position.
    (Open Ended Question)
  3. * Describe your experience providing customer service.
    (Open Ended Question)
  4. * What is your level of expertise in using Microsoft Word, Power Point, Excel?
    (Open Ended Question)
  5. * Do you have demonstrated ability to solve problems and to work collaboratively within a team environment?
    • Yes
    • No
  6. * What are your salary expectations?
    (Open Ended Question)



Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents




    Documents needed to Apply
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents

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      Job No:
      Posted: 3/14/2018
      Application Due: 3/24/2018
      Work Type:
      Salary: