Assistant Director for Pre-Engineering Program - Division of General Studies (A1800120)

Job description

Assistant Director for Pre-Engineering Program

Division of General Studies

Campus Center for Advising and Academic Services

University of Illinois at Urbana-Champaign

Position Description

The primary responsibility of this position is to provide leadership and administration for the Pre-Engineering Program (PREP) in the Division of General Studies (DGS), including programmatic development, admissions and recruiting initiatives, advising of students in PREP, and oversight of the program. This position is responsible for the supervision and support of two PREP academic advisors as well as serving as the primary liaison to the College of Engineering.


  • Manages all aspects of the DGS Pre-Engineering Program in consultation with the DGS Director, Assistant Deans in the College of Engineering, and the PREP advisors in DGS.
  • Represents PREP to prospective students and parents.
  • Conducts presentations on admitted student days about PREP.
  • Coordinates PREP Intercollegiate Transfer (ICT) meetings for current UIUC students.
  • Serves as the primary liaison for the Division of General Studies to the College of Engineering.
  • Provides supervision and support including annual performance reviews for two PREP academic advisors in the Division of General Studies.
  • Ensures information about PREP is updated and shared with DGS team, College of Engineering staff, and the University of Illinois advising community.
  • With the DGS Director, participates in Grade Audit for students in the Pre-Engineering Program.
  • Ensures students are fulfilling semester and annual requirements to remain in the program and updating students each semester of their status.
  • Coordinates the support process and advising agreements for students on PREP Warning status;
  • In coordination with the DGS Director, meets regularly with the assistant deans in the College of Engineering to discuss program development, course access, and curricular issues.
  • Assists the DGS Assistant Director for Admissions with the revision and updating of promotional materials for PREP.
  • Minimum of 20% of time providing developmental academic advising support for undeclared students in the Pre-Engineering Program. Engage in purposeful discussion with students to learn about course performance and interests, to assess qualifications for entry into specific courses or majors, and to gauge student adjustment to the University. Provide advice and counsel regarding viable alternatives in academic, personal, and career options.
  • Reviews applicants and assists with making selection decisions for new freshmen and ICT applicants.
  • Participates in summer registration process for incoming DGS freshmen and transfer students Engages with students one on one as they build their first semester schedules toward academic areas of interest.
  • Facilitate one or more sections of General Studies (GS) 101, a university first-year experience course sponsored by DGS.
  • Serves on appropriate college and campus committees as assigned and represents DGS to campus and external constituencies.
  • Directly supervises assigned administrative, operational, and programmatic functions and may assist the Director in unit administration and policy development.
  • Serves as part of the Division of General Studies administrative team to discuss strategic planning initiatives and daily operations.
  • Engages in purposeful discussion with the Director, administrators, advisors, and other college and campus personnel to ensure on-going assessment of the effectiveness of the Pre-Engineering Program.
  • Assist the Director with the development of policies and procedures relevant to providing outstanding sustainable support for students and staff.
  • Reviews data and utilizes information in planning and decision-making. Works closely with Data Services Coordinator for wide array of data needs.
  • Maintain strong knowledge of university policies and procedures that impact daily operations of the Division of General Studies.
  • Other duties as assigned.

Required Education: Master's Degree in higher education, student affairs, college student personnel, counseling, education, or closely related field.

Required Experience:
  • Three years of professional experience working in student academic affairs in higher education;
  • Demonstrated ability and commitment to working with culturally diverse groups;
  • Demonstrated programmatic development, implementation, and management;
  • Exceptional supervisory ability including organizational, communication, and interpersonal skills;
  • Demonstrated ability to work independently and collaboratively with colleagues;
  • Outstanding presentation and/or teaching experience;
  • Demonstrated data collection, analysis, and report writing skills;
  • Exceptional time management skills and ability to manage multiple priorities;
  • Evidence of exceptional ability to focus on details and specific information;
  • Demonstrated progressive administrative responsibility and successful leadership;
  • Experience working with students, parents, professional advisors, faculty, and staff in higher education.

Preferred Experience:
  • Five years of professional experience working in student academic affairs in higher education;
  • Demonstrated knowledge of best practices in developmental academic advising;
  • Understanding of college student development theory, academic advising theory, and the college environment;
  • Experience supporting high-achieving, high-ability students at the college level;
  • Experience in academic advising at the college or university level;
  • Experience working with undeclared, exploratory, or academically-diverse population of students;
  • Understanding of and experience with University of Illinois policies and procedures including the use of UAchieve, Banner Student Systems, and UGrad Records; knowledge of UIUC curriculum, programs, and Intercollegiate Transfer process; and familiarity with campus resources, contacts, and offices that provide assistance/support services for undergraduate students;
  • Understanding of the specific issues and academic rigor students encounter in the Intercollegiate Transfer (ICT) Process for the College of Engineering at UIUC;
  • Member of and involvement in the National Academic Advising Association (NACADA).

Salary: Salary is commensurate with professional experience and training. This is a full-time, 12-month, 100%, non-tenured, academic professional position.

Application Process: To ensure full consideration application materials must be received by March 12, 2018. Start date is as soon as possible after the close of the search. All candidates must create a candidate profile through and upload one file that contains the following:
  • Cover letter
  • Vitae or resume
  • Contact information for three references
  • Personal statement of advising philosophy

All requested information must be submitted no later than the close date for your application to be considered. For further information regarding application procedures, contact Jennifer Steiling at [email protected]

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit To learn more about the University's commitment to diversity, please visit

College Name or Administrative Unit: Office of the Provost
Category: Academic Professional
Title: Assistant Director for Pre-Engineering Program - Division of General Studies (A1800120)
Open Date: 02/26/2018
Close Date: 03/12/2018
Organization Name: Center Advising and Acad Svcs





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Job No:
Posted: 3/14/2018
Application Due: 3/24/2018
Work Type: