Administrative Services Assistant

Job description

This position provides executive level administrative support to the Executive Director of Confucius Institute and Office of China Initiative. The Administrative Services Assistant will be responsible for managing and coordinating the Institutes programs and daily office operations; managing the flow of information from the Confucius Institute (CI) to the University on ongoing developments and programs; communicating the Executive Directors vision and image for the Institute; compiling and providing information to the Executive Director to support sound and effective decision making; drafting correspondence on issues relating to the Executive Director for other executive-level positions; and coordinating the drafting and development of CI strategic plan and annual reports.

Additional responsibilities will include office management, scheduling, preparing for events, travel and meetings, keeping meeting minutes, and maintaining files.

Job Title
Administrative Services Assistant

Requisition Number

Working Title
Confucius Institute Executive Assistant

Department Name
8Z300:UK International Center

Work Location
Lexington, KY

Grade Level

Salary Range

Type of Position

Position Time Status

Required Education


Click here for more information about equivalencies:

Required Related Experience

4 yrs

Required License/ Registration/Certification


Physical Requirements

lifting, pushing, or pulling of objects up to 25 lbs., sitting for long periods of time


Monday - Friday 8:00am - 5:00pm


Outstanding verbal, written and electronic communication skills; exceptional organizational skills; discretion; leadership; judgment; planning; and management. Well rounded working knowledge of UK Administrative, Governing and Business Regulations.

Does this position have supervisory responsibilities?

Deadline to Apply

University Community of Inclusion

The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Please choose the answer that best describes your amount of full-time employment experience providing administrative support to company executives or upper-level management.
    • None
    • More than 0, up through 1 year
    • More than 1 year, up through 3 years
    • More than 3 years, up through 5 years
    • More than 5 years
  2. * Please describe your experience providing administrative support to company executives or upper-level management.

    (Open Ended Question)

  3. * Please describe your experience working with the Confucius Institute or any international program.

    (Open Ended Question)

  4. * Where did you first see this position advertised other than on UK's online employment system?
    • (Diverse Issues in Higher Education)
    • (Higher Education Recruitment Consortium)
    • A Colleague, Friend and/or Family Member
    • None of the Above

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents





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    Job No:
    Posted: 3/14/2018
    Application Due: 4/4/2018
    Work Type: