OPS Office Administrator (School of Physician Assistant Practice) - Medicine

Location
Tallahassee, FL
Posted
Mar 14, 2018
Institution Type
Four-Year Institution

Job ID: 43120

Regular/Temporary: Temporary

Apply On Or Before: 03/19/2018



Department

School of Physician Assistant Practice – College of Medicine

Responsibilities

This is a highly responsible OPS position in a detail-oriented office where customer service and teamwork are highly emphasized. This position provides front desk customer service as well as administrative support for the School of Physician Assistant Practice
Provides day-to-day office support, including: scheduling meetings, organizing files, processing travel reimbursements and office supply orders, managing incoming/outgoing mail, answering phones, and running occasional errands.
Assists office staff in ensuring that requests from faculty, staff, and students are properly identified, routed, and handled.
Assists with planning and arranging program social functions, meetings, and other events to include managing guest lists, sending invitations, and event set-up and break-down.
Promotes an atmosphere of teamwork in accomplishing the mission and goals of the School of Physician Assistant Practice to include participating in the delivery of support services for special projects and scheduled events, meeting key school deadlines, and additional assignments as needed.

Qualifications

High school diploma/equivalent and two years of office experience performing administrative duties.
Valid Florida or Georgia Driver’s License or the ability to obtain.
Excellent customer service and communication skills.
Experience in performing assigned responsibilities with minimal to moderate supervision.
Ability to establish and maintain effective working relationships.
Proficient with applicable computer software and operating systems, such as, Microsoft Word, Excel, and Outlook.

Preferred

The ideal candidate will have prior office experience and demonstrate excellent organizational skills, attention to detail with the ability to multi-task, experience organizing meetings or special events, and applicable computer proficiency.

Anticipated Salary Range

Up to $15/hour, commensurate with education and experience

Pay Plan

This is an OPS/temporary Job.

Schedule

The future incumbent will be working 30-40 hours per week.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Affordable Care Act

OPS employees are covered under the Affordable Care Act. OPS employees that meet certain criteria will be offered affordable health care coverage. For more information, please visit the following website regarding the Affordable Care Act, http://hr.fsu.edu/?page=benefits/insurance/insurance_home&ops=1.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf

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