Executive Assistant to the President and Office Manager, Office of the President
The Executive Assistant to the President and Office Manager is a highly visible and impactful role that provides calendaring and administrative support to the President of San Diego State University and manages the administrative functions of the Office of the President.
Reporting directly to the President, the Executive Assistant to the President and Office Manager works closely with the President and her leadership team in managing a full and dynamic schedule. They develop and maintain systems to attend to appointment and meeting details to ensure the professional execution of all such activities. The Executive Assistant to the President and Office Manager communicates on behalf of the President and prepares and oversees the preparation of the President’s correspondence. They provide general administrative support to the President and always exercise decorum and protocol appropriate for the President’s Office, those the office serves, and those that engage with the office. Due to the bi-national locale of the University and the University’s initiatives, they will regularly engage, coordinate, and work with stakeholders and representatives from both the United States and Mexico.
In managing the administrative functions of the Office of the President, the Executive Assistant to the President and Office Manager is responsible for the office’s budget, records management, facilities, equipment, logistics, correspondence, and front-desk reception, and supervises two administrative staff involved in the conduct of this work. The Executive Assistant to the President and Office Manager is strategic and tactical and develops and maintains systems and business processes to ensure the seamless execution of the office’s administration. They demonstrate a commitment to continuous quality improvement and provide outstanding service to a variety of internal and external stakeholders, maintaining an overall standard of excellence for the Office of the President.
- An undergraduate degree from an accredited college or university
- Three years of experience providing executive-level support
- Full professional proficiency in English and Spanish reading, writing, and speaking
- Demonstrated experience with and/or commitment to working effectively with individuals from diverse backgrounds and members of underrepresented groups
Preferred Qualifications and Specialized Skills
- A graduate degree from an accredited college or university
- Experience with a large public sector, non-profit, or educational institution
- Supervisory or lead experience
For more information and to apply, visit our website: hr.sdsu.edu/poexecasst-officemgr