Sponsored Project Manager, Compliance & Education

Job description


Job Description Summary:

Under the direction of the Assistant Director, Post Award Management, the Sponsored Project Manager, Compliance and Education, supports institutional research goals as an integral part of the Office of the VP for Research's Office of Sponsored Projects. Working as part of the Post-Award Management Team the Sponsored Projects Manager, Compliance and Education provides oversight of post award data analytics to minimize the university's compliance risk and develops and delivers education and training to unit and departmental level staff associated with sponsored activities.

The SPM, Compliance and Education will utilize GW systems, data analytics and various reporting to monitor post-award activity and to perform recommended risk trend analyses. The SPM, Compliance and Education will develop and implement processes, dashboards and reports that will help ensure compliance with applicable federal and local laws, sponsor terms and conditions, and university policies and procedures.

The SPM, Compliance and Education works with a wide range of sponsors and sponsored projects terms and conditions and must be knowledgeable and keep abreast of new developments in the field of data analytics, sponsored projects administration, federal regulations, sponsor guidelines, policies, and procedures related to sponsored projects activity. The SPM, Compliance and Education also responds to questions related to compliance from GW's faculty, staff and students and must demonstrate excellent customer service.

Supervises the day-to-day operations and workload of Sponsored Projects Analysts, Compliance and Education and one additional position. Provides guidance to SPAs on complex issues. Provides coaching and training on an ongoing basis. Develops queries and runs reports using business intelligence tools, including Cognos, in order to monitor and perform testing of award activity. Analyzes data to assure that award activity is in compliance with all applicable federal and local laws, sponsor terms and conditions, and university policies and procedures.
Ensures necessary identified transactions are reviewed according to established processes. Ensures that the transfer of transactions to the appropriate source of funds is completed in compliance with GW policies and procedures. Perform ad hoc analysis based on identified trends.

Develops standard operating procedures, sharepoint monitoring databases, and templates. Collects and maintains metrics to track issues identified during the monthly expenditure testing. Prepares reports on patterns and complex issues with recommendations related to compliance risk for review and decisions by leadership. Meets with schools and centers finance/business office to review urgent matters identified as a compliance risk, identifies solutions and develops a preventive action plan. Develops training materials and presents campus education sessions provided by Office of Sponsored Projects.

Identifies areas in need of improved regulatory compliance oversight, monitoring and documenting, makes recommendations, and leads or assists with process improvement initiatives. Reviews and effectively recommends changes to institutional policies, practices and procedures to improve the efficiency of operations. Ensures sponsored projects activities are performed in accordance to university established internal controls.

Provides support to sponsored project audit activity. Works closely with Office of Sponsored Projects staff and staff from other GW offices to complete audit activity in a timely and accurate way. Manages the tracking and monitoring of annual technical reports, final technical reports, and other non-financial close out reports submissions.

Performs other work related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 4 years of relevant professional experience. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

• Working experience in university or hospital setting; with data analytics software; Sharepoint and Nintex workflow; Oracle financial software and other enterprise computer applications.

• Ability to prioritize workload and work flow under an environment of competing prioritizations amongst the multiple stakeholders.

• Ability to analytically review work flows, processes, and procedural issues, find solutions, build consensus, and implement solutions.

• Experience with quality assurance and metrics to assess quality.

• Experience with principles, practices, procedures, standard contractual terms, conditions and regulations related to Federal/non-Federal sponsored research in an academic setting and how they impact award life cycle and working knowledge of compliance areas that affect sponsored projects (i.e., Export Control, Human Subjects Research, Animal Research, Conflicts of interest, and financial conflict of interest).

• Advanced knowledge of OMB Circulars and the administrative requirements, cost principles, and audit requirements for federal awards.

• Knowledge of general accounting principles, budgetary processes, and budget reconciliations

• Proven record to develop and deliver trainings and workshops.


Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Office Vice President of Research (OVPR) Family Research Administration Sub-Family Sponsored Projects Stream Management Level Level 1 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday through Friday, 8:30 am to 5:30 pm Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work. Telework: Yes Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:

This position will be moving to the Ashburn, VA campus late summer or early fall.

Internal Applicants Only? No Posting Number: S006932 Job Open Date: 01/19/2018 Job Close Date: 04/30/2018 If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions
Required fields are indicated with an asterisk (*).

    Applicant Documents
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents
    1. Letter of Recommendation 1
    2. Letter of Recommendation 2
    3. Letter of Recommendation 3

    Documents needed to Apply
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents
    1. Letter of Recommendation 1
    2. Letter of Recommendation 2
    3. Letter of Recommendation 3





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    Job No:
    Posted: 3/13/2018
    Application Due: 4/12/2018
    Work Type: