Working Title: Administrative Coordinator
Position Type: University Operational and Administrative Staff
Department: University Advancement
Posting Date: 03-12-2018
The Office of Engagement fosters lifelong connections that strengthen the relationship alumni, parents and friends have with the University of Virginia.
The Administrative Coordinator provides administrative and travel support for two vibrant programs in the Office of Engagement (Lifetime Learning and Alumni and Parent Travel). In addition, the Administrative Coordinator will have event planning, project coordinating and financial responsibilities for Lifetime Learning events, seminars, workshops and lecture series. This position manages the blog research and postings.
For Alumni and Parent Travel, the Administrative Coordinator will oversee transfer of traveler registration information to the travel registration database, assist with pre-trip preparation and communication, and coordinate venue and catering arrangements for Travel engagement events.
The qualified candidate will have a minimum of two years of experience in the following: administrative work experience in an office environment; experience preparing outgoing correspondence using Microsoft Word software, experience working with spreadsheets and central financial accounting applications; and experience managing confidential information. Demonstrated superior organization, communication and writing skills; demonstrated ability to multitask and attention to details; working knowledge of office practices and procedures; the ability to interact with faculty, donors, executive level administrators, business executives, etc.; and an understanding of office protocol and the ability to maintain a high level of professionalism.
Required Knowledge, Skills and Abilities:
-Demonstrated superior organization, communication and writing skills.
-Demonstrated ability to multitask and attention to details.
-Working knowledge of office practices and procedures.
-Demonstrated ability to interact with faculty, donors, executive level administrators, business executives, etc.
-An understanding of office protocol and the ability to maintain a high level of professionalism.
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