Madison, WI
Mar 13, 2018
Institution Type
Four-Year Institution

JOB NO.: 104215-US

Work Type: Staff Full or Part Time, Staff-Full Time, Staff-Part Time

Department: SMPH/EMERG MED

Location: Madison

Categories: Accounting, Finance, Purchasing, Event Planning, Program Coordination, Grant, Research, Contract Management, Health Care, Medical, Social Services, Marketing, Public Relations, Office & Administrative Support

Employment Class: University Staff-Ongoing

Position Vacancy ID: 104215

Working Title: Administrative Assistant

Official Title: UNIV SVC PRG ASSOC(08500)

Hiring Department: A534100-MEDICAL SCHOOL/EMERG MED

FTE: 100%

Term: This is an Ongoing appointment

Advertised Salary:

Minimum $15.42

Job Summary:

Under general supervision of the Assistant Department Administrator within the Department of Emergency Medicine, this position is responsible for performing administrative assistance and coordination of faculty compliance, academic affairs and human resources support.

The DEM Personnel Administrative Assistant is responsible for the coordination of a wide variety of program activities, including credentialing, onboarding efforts and compliance with UWHC and UWMF during the hiring process. Additional responsibilities include: administrative assistance in the maintenance of Department human resources and related records, tracking and monitoring systems required by the Department, School, University Medical Foundation (UWMF), University Hospital and Clinics (UWHC), University of Wisconsin (UW), Veterans Administration Hospital (VAH), licensing and credentialing, and other activities as assigned.

This position requires an understanding of roles, responsibilities, and programs throughout the Department, SMPH, UW Hospital, UWMF, VAH and UW settings.

This position reports to the Assistant Department Administrator and also receives direction from the Department Chair, and the HR Business Partner from the SMPH Dean's Office.


Schedule Comment:

This position will be between 80%-100% FTE. Standard work hours are Monday through Friday from 8:00am to 5:00pm. The exact schedule will be determined upon hire.


Jena Yohann
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

To begin the application process please click on the 'Apply Now' button. You will be asked to create a profile and upload a resume and cover letter. You will also be asked to provide contact information for three (3) references as part of your online application.

Additional Link: Full Position Details

NOTE: A Probationary Period will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: Mar 12 2018 Central Daylight Time

Application Close: Mar 26 2018 11:55 PM Central Daylight Time


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