Contract Specialist

Job description

Hyde Park Campus

83766 Shared Services

About the Unit

Job Information

Job Summary:

The Shared Services Office (SSO) is a service organization dedicated to continuous improvement. We strive to deliver high quality services and an excellent experience so faculty and staff can focus on teaching and research. The SSO offers key procure-to-pay, payroll, human resource transaction services to customers through consistent processes and technology enhancements.

Under signature authorization for purchasing activities, the Contract Specialist supports business processes and operations through the procurement of goods and services at the most favorable terms, while staying in compliance with Federal and University procurement policies and procedures.


  • Executes contract and purchase order review for the Procure-to-Pay Shared Services Organization
  • Ensures that a unified, integrated, and cost-effective purchasing system is maintained
  • Analyses contract review requests to identify potential legal risks that need to be escalated to the procurement team
  • Review and analyse purchase orders and contracts to identify opportunities for cost savings
  • Maintain accurate files, records, spreadsheets, and databases to keep track of purchases, contracts and receipts
  • Exercises independent judgement when reviewing purchase orders, evaluating quotes, verifying specifications and prices, and monitoring supplier performance
  • Manages relationships with vendors through the contracting process, negotiating term/service/commodity agreements and reviewing certificates of insurance to ensure compliance with University regulations and requirements
  • Periodically audit procurement files (electronic and hard copy) to ensure accuracy and completeness of document
  • Provides excellent service with a strong focus on customer satisfaction
  • Develops and manages effective relationships with key stakeholders on campus
  • Other related duties, as assigned

  • Evidence of successful vendor relations and excellent customer service
  • Strong problem-solving and conflict resolution skills
  • Demonstrated ability using databases and spreadsheets to effectively manage large amounts of information
  • Knowledge of computer-based purchasing and operations systems
  • Proficiency with Windows-based computer systems, including Word Processing, Spreadsheets, Email, and Presentation software
  • Excellent oral and written communication skills
  • Commitment to the highest levels of customer service, team collaboration, responsiveness, quality, accountability, and respect
  • Strong attention to detail in documentation and transaction accuracy
  • Excellent oral and written communication skills
  • Ability to develop and maintain excellent customer service relationships
  • Excellent analytical skills
  • Demonstrated skill in negotiation
  • Ability to work independently and exercise sound judgement

Additional Requirements

Education, Experience, and Certifications:

• Bachelor's degree

  • A minimum of one year of direct purchasing or purchase review experience
  • Technical Knowledge or Skills (optional)
  • Buysite, or equivalent purchase order system

Required Documents:
  • Resume
  • Cover Letter
  • Reference list

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 3/13/2018
Application Due: 5/12/2018
Work Type: