Hyde Park Campus
83766 Shared Services
About the Unit
The Shared Services Office (SSO) is a service organization dedicated to continuous improvement. We strive to deliver high quality services and an excellent experience so faculty and staff can focus on teaching and research. The SSO offers key procure-to-pay, payroll, human resource transaction services to customers through consistent processes and technology enhancements.
Under signature authorization for purchasing activities, the Contract Specialist supports business processes and operations through the procurement of goods and services at the most favorable terms, while staying in compliance with Federal and University procurement policies and procedures.
- Executes contract and purchase order review for the Procure-to-Pay Shared Services Organization
- Ensures that a unified, integrated, and cost-effective purchasing system is maintained
- Analyses contract review requests to identify potential legal risks that need to be escalated to the procurement team
- Review and analyse purchase orders and contracts to identify opportunities for cost savings
- Maintain accurate files, records, spreadsheets, and databases to keep track of purchases, contracts and receipts
- Exercises independent judgement when reviewing purchase orders, evaluating quotes, verifying specifications and prices, and monitoring supplier performance
- Manages relationships with vendors through the contracting process, negotiating term/service/commodity agreements and reviewing certificates of insurance to ensure compliance with University regulations and requirements
- Periodically audit procurement files (electronic and hard copy) to ensure accuracy and completeness of document
- Provides excellent service with a strong focus on customer satisfaction
- Develops and manages effective relationships with key stakeholders on campus
- Other related duties, as assigned
- Evidence of successful vendor relations and excellent customer service
- Strong problem-solving and conflict resolution skills
- Demonstrated ability using databases and spreadsheets to effectively manage large amounts of information
- Knowledge of computer-based purchasing and operations systems
- Proficiency with Windows-based computer systems, including Word Processing, Spreadsheets, Email, and Presentation software
- Excellent oral and written communication skills
- Commitment to the highest levels of customer service, team collaboration, responsiveness, quality, accountability, and respect
- Strong attention to detail in documentation and transaction accuracy
- Excellent oral and written communication skills
- Ability to develop and maintain excellent customer service relationships
- Excellent analytical skills
- Demonstrated skill in negotiation
- Ability to work independently and exercise sound judgement
Education, Experience, and Certifications:
• Bachelor's degree
- A minimum of one year of direct purchasing or purchase review experience
- Technical Knowledge or Skills (optional)
- Buysite, or equivalent purchase order system
- Cover Letter
- Reference list
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
Depends on Qualification
Scheduled Weekly Hours
Job is Exempt?
Drug Test Required?
Does this position require incumbent to operate a vehicle on the job?
Health Screen Required?
Remove from Posting On or Before
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