Vice Chancellor, Finance and Administration

Job description

Vice Chancellor, Finance and Administration

State Center Community College District

Closing Date: 4/23/2018 at 11:55 PM

Campus Location: District Office

Start Date: 07/02/2018

Essential Functions:
The ideal candidate will share State Center Community College District's commitment to empowering our colleges in their efforts to promote exemplary educational opportunities and to provide safe, inclusive, and supportive learning environments leading to student success and global competitiveness which will transform our region.
Under administrative direction of the Chancellor, working with subordinate administrators and college personnel, and in accordance with provisions of the Education Code, the rules and regulations of the Board of Governors of the California Community Colleges, and the policies of the District, the Vice Chancellor, Finance and Administration will serve as the District's Chief Business Officer, will be a member of Chancellor's Cabinet, and will work in collaboration with college leadership. The Vice Chancellor plans, organizes, directs and reports on the business functions of the District, performing the following essential functions:

  • Plans, develops, organizes, coordinates, administers, reviews and evaluates comprehensive districtwide fiscal services including budget preparation and administration, financial management, accounting payroll, auditing, investments, capital financing, purchasing and food services.

  • Coordinates the planning, development, and implementation of innovative approaches to fiscal management using technology, data management, and/or analysis to support the district's mission.

  • Implements District administrative policies and participates in the formulation of objectives, plans, and strategies.

  • Organizes and administers the financial, business and maintenance and operational affairs of the district and plans for and gives supportive services to college presidents and/or their designated representatives on all phases of business services.

  • Responsible for strategic financial plan development that sustains the fiscal health and stability of the District.

  • Coordinates the development and administration of the annual district budget; provides overall leadership in budget and related strategic planning initiatives.

  • Establishes and maintains an accurate and effective accounting system; provides for appropriate internal audit for all funds of all district income and payment of all district obligations.

  • Responsible for independent audit.

  • Directs the preparation and maintenance of business records, files and data as required by state and federal laws and District policies; ensures the development and implementation of appropriate records storage and retention schedules.

  • Serves as the district contract officer and develops contract and agreement forms in conjunction with legal counsel for a wide variety of services performed by or needed by the colleges and the district.

  • Coordinates with and serves as advisor to college managers in matters pertaining to budgeting and accounting, bookstore operation, financial aid, food services, and student body accounting.

  • Serves on the boards of the Valley Insurance Program JPA (VIP JPA) and the Fresno Area Self-Insured Benefits Organization (FASBO); reviews and authorizes claims settlements for self-insured benefit programs.

  • Works closely with the Bond Oversight Committee; prepares audits and reviews expenditures to ensure compliance with bond requirements.

  • Develop cash flow analyses related to general obligation bonds and issue general obligation bonds as needed for construction program; serves as the main point of contact with legal counsel, financial advisors, underwriting, and rating agencies; ensures compliance with continuing disclosure requirements and bond contracts.

  • Attends all Board of Trustee meetings to represent business services; presents information and responds to questions as designated by the Chancellor.

  • Prepares and presents Board of Trustees agenda items and materials relating to business services; works directly with the Chancellor and Board of Trustees committees on concerns relating to business services.

  • Advises administration and the Board of Trustees on labor and employee relations costs during negotiations and interpret financial provisions of negotiated contracts.

  • Oversees the development and revision of all board policies and administrative regulations related to the area for approval by the Board of Trustees.

  • Reviews, analyzes, and evaluates pending legislation, legal mandates, regulations and guidelines which may affect the District's business programs, functions, and activities.

  • Represents the District on local and state committees, organizations, and commissions related to district-wide budget, finance, and other related matters; serves as primary liaison to the State Chancellor's Office for districtwide budget, finance and other related matters.

  • Actively participates in and supports district-wide participatory governance processes and other collaborative processes; chairs the District Budget and Resource Allocation Committee (DBRAC).

  • Promotes an organizational culture of customer service, innovation, and quality services; trains, guides, supervises, supports and evaluates the performance of assigned personnel.

  • Other duties as assigned.

Minimum Qualifications:
  • An earned master’s degree from an accredited institution AND one year of formal training, internship, or leadership experience reasonably related to the administrator’s administrative assignment;


  • Possession of a valid California Community College Supervisory Credential;


  • All candidates must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practice.

Desirable Qualifications:
  • Possession of a California Public Accountancy (CPA) License.
  • Experience with managing general obligations and bond funds.
  • Responsible track record in resource development.
  • Demonstrated effectiveness in program planning, organization, staffing, budgeting, and evaluation.
  • Experience with computerized information and financial systems and their use in analysis and reporting.
  • Demonstrated ability to select, supervise, and evaluate staff.
  • Demonstrated effectiveness and efficiency in both oral and written communications.
  • Knowledge of common practice, rules and regulations relating to budgeting, receipt and deposit of district income, and payment of district obligations.
  • Knowledge of integrated planning and development of resources.
  • Knowledge of the purposes of public community colleges.
  • Demonstrated skill in the compilation of data and in the writing of reports.
  • Ability to lead and work with a team and participatory governance.
  • Ability to contribute to the district’s and the colleges’ institutional vitality and growth.
  • Ability to understand the complexity of the State Community College System of funding.

Conditions of Employment:
223 duty days and 22 vacation days for a total of 245 days.

Salary and Benefits:
State Center Community College District offers a comprehensive fringe benefit package including medical, dental, vision, life insurance, sick leave, vacation benefits and the California State Teachers’ Retirement System (CalSTRS) or Public Employee Retirement System (CalPERS). Salary and other benefits are competitive and negotiable, and depend upon experience and qualifications. The estimated salary is $180,342. The successful candidate should be available for service no later than July 2, 2018.

Selection Procedure:
TO FILE AN APPLICATION All inquiries, nominations, and applications will be held in the strictest confidence. Nominations and applications will be accepted until the position is filled. To be included in the first screening of applications, submit the following application materials by 11:55 p.m. on April 23, 2018. A State center Community College District application, which can be accessed at SCCCD Job Opportunities. A letter of application, preferably no more than seven pages, that describes how your education and experience address the Desired Qualifications identified in this position announcement. A current resume of professional experience, educational background, and other pertinent information. A list of eight references: two supervisors, two subordinates (including one support staff member), two faculty (or equivalent), and two community members. Include home telephone, business telephone and e-mail addresses for each. Note: Reference checking will not begin without applicant’s permission. CANDIDATES INQUIRIES For confidential inquiries about the Vice Chancellor, Finance and Administration position, contact: Dr. Robin Calote, Search Consultant Community College Search Services [email protected] (805) 340-1056 For questions about the application process, please contact: Sandi Edwards, Senior Human Resources Technician State Center Community College District [email protected] (559) 244-5976 Applications will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement. From the applicants who meet the minimum qualifications and who have submitted all the required documents, a selection committee will determine the candidates who are best qualified based on the minimum and desirable qualifications. They will be invited to interview. State Center Community College District is an equal opportunity employer. It is our pledge to treat all applicants fairly and equitably in the recruitment and selection process. We endeavor to be a service-minded organization and respond, as best we can, to the needs of our applicants and the faculty and administrators we work with in the District. For more information, contact the Academic Human Resources Office, 1525 E. Weldon Avenue, Fresno, California, 93704, (559) 244-5900. For more information on State Center Community College District, visit our website at Please refer to Position No. 1503. Submission of application and related materials is the applicant’s responsibility and must be submitted through the district’s online applicant portal. The District reserves the right to re-advertise or to delay indefinitely the filling of a position if it is deemed that the applicants for the position do not constitute an adequate applicant pool or if funding is not available. All application materials are subject to verification. False statements may be cause for disqualification or discharge from employment. The new Vice Chancellor, Finance and Administration, will be expected to assume duties on or about July 2, 2018. State Center Community College District is an equal opportunity employer. It is the policy of State Center Community College District to provide all persons with equal employment and educational opportunities without regard to race, ethnicity, national origin, gender, age, disability, medical condition, marital status, religion, or other factors as defined by law. The District is a Title 5 employer.

Additional Information:
This is an academic management position, exempt from overtime provisions of the Fair Labor Standards Act, with responsibility for formulation and implementation of district policies, regulations, budget decisions, and supervision of personnel including assignment of work, evaluation of performance, adjusting grievances, recommending hiring, transfer, suspension, layoff, recall, promotion, and termination.

To be considered for this position please visit our web site and apply on line at the following link:






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Job No:
Posted: 3/12/2018
Application Due: 4/24/2018
Work Type: