Grants Assistant

Job description

Grants Assistant

MiraCosta College

To view the full job posting and apply for this position, go to:

Discipline or Department: Foundation

Position Type: Staff/Classified

Hourly Rate or Monthly Salary: Starting $4,276.42 per month

Working Hours: One regular, full-time position, 40 hours per week, 12 months per year on the Oceanside campus. The work schedule will be Monday through Friday, 9:00 am - 5:30 pm. The person selected for this position will be subject to assignment to any district facility during any hours of operation.

Special Instructions to Applicants:
Apply and submit application materials through MiraCosta College's online application system at Once you are in the system, we strongly advise you to read the information on "How to Apply" and the FAQs (Frequently Asked Questions) before starting the application process.

In order to be considered for this position, you must submit the following documents directly in the online system and finish applying and receive a confirmation number by 11:59 PM on the closing date:

1. Application for classified employment on which you list all relevant experience.

2. A cover letter addressed to the "Screening and Interview Committee" specifically describing how you meet the desirable qualifications and the representative duties.

3. A current resume or curriculum vitae summarizing your educational background and experience.

4. Transcripts of college coursework which provide evidence of meeting the minimum qualifications as stated above. Unofficial or legible photocopies are acceptable. If a degree(s) was earned, the transcripts must state that the degree was awarded. Any degree/coursework used to satisfy the minimum qualifications must be from a postsecondary institution accredited by an accreditation agency recognized by either the U.S. Department of Education or the Council on Postsecondary Accreditation. If your degree(s) is from a college or university outside of the United States, you must submit a detailed evaluation from a professional evaluation agency. To view a list of agencies approved by the California Commission on Teacher Credentialing, go to NOTE: When you "APPLY FOR THIS POSTING," you will eventually be asked to answer the additional question(s) listed below. Your answers will appear toward the bottom of the application form.

- MiraCosta College is an Equal Opportunity Employer with a commitment to diversity. Describe your own commitment to diversity and how you will meet the minimum qualifications of "sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic background of community college students."

The screening and interview committee will review application materials for up to three to four weeks following the closing date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.

Offer of employment to the person selected for this position is contingent upon 1) successful completion of a pre-placement physical exam at district expense; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; and 4) fingerprint clearance.

Individuals with qualified disabilities who need accommodation with any aspect of the application and/or interview process should contact Human Resources at 760.795.6854 at least five days prior to the closing date.

Retired STRS members are not eligible for these positions.

Basic Function and Other Details:
BASIC FUNCTION: Under the direction of the Associate Vice President, Institutional Advancement, assist and support the development of grant applications and the development of grant management systems including reporting and budget management; provide specialized research and writing support to academic community in support of fundraising for academic programs, facilities and students.

Representative Duties:
(E = essential job function)

1. Participate in grant development and modification by working directly with foundation program officers, faculty, deans, and others to assist in writing high quality letters of inquiry and grant proposals. (E)

2. Participate in the drafting and submission of letters of introduction, Letters of Inquiry ? in pursuit of invitations to submit grant applications. (E)

3. Review, check, and correct program descriptions and budgets prepared for inclusion in grant proposals to ensure proper grammar usage; verify data for accuracy, completeness, and compliance with private foundation guidelines and college policies. (E)

4. Research potential grantors through the use of national and local databases and foundation websites, looking at IRS 990s, profiles, grant histories and other information in order to evaluate potential matches. (E)

5. Meet and communicate with pertinent faculty, staff and administrators in order to understand the college's and specific programs' funding needs, determining focus for grant efforts.

6. Generate reports of research findings and write synopses of opportunities.

7. Communicate with representatives of grantors to understand grant guidelines and requirements for submission.

8. Communicate with college program faculty and staff to solicit information needed to create persuasive letters and grant proposals, following up via email and phone calls in an effort to refine program descriptions, generate budgets, delineate projected outcomes, and provide other information as needed. (E)

9. Follow up with potential grantors to support the review process.

10. Prepare and submit periodic progress reports required by granting organizations.

11. Monitor the progress of outside researchers and writers as applicable when the complexity of the grant warrants.

12. Research, create and maintain lists of local foundations' boards of directors to facilitate the MC Foundation board's cultivation of selected family foundations that appear to be good matches for the college.

13. Develop and implement systems for tracking grants and proposals submitted by the college to local and national private foundations.

14. Monitor and periodically update the MC Foundation organizational portrait with the San Diego Foundation's, a database of area nonprofits assembled for review by potential funders.

15. Provide writing expertise and advice to faculty, staff and administrators concerning written grant applications and letters of inquiry. (E)

16. Compose correspondence.

17. Perform related duties as assigned.

Type of Benefits:
A full benefit package which includes employer-paid medical, dental, and vision plans for employee and dependents; $100,000 employee life insurance; other optional coverages; and membership in the California Public Employees' Retirement System (CalPERS).

Minimum Qualifications:
To be eligible for this position, you must meet and provide evidence of the following minimum qualifications:

1. Bachelor's degree or the equivalent.
(To view MiraCosta College's equivalency guidelines for classified positions go to d_Positions.pdf.)

2. Two years related work experience
(IMPORTANT: For work experience, one "year" is defined as equivalent to 40 hours per week for 12 months, or at least 2,080 hours)

Desirable Qualifications:

Licenses and Other Requirements:

Closing Date: 4-8-2018

First Screening Date:

Human Resources Contact Information:
[email protected] or 760.795.6854

About MiraCosta College
The MiraCosta Community College District is one of California's 114 public community colleges. The district includes the communities of Oceanside, Carlsbad, Encinitas, Cardiff, Olivenhain, Leucadia, Solana Beach, Rancho Santa Fe, Del Mar, Carmel Valley, and parts of Camp Pendleton.

MiraCosta offers undergraduate degrees, university-transfer courses, career-and-technical education, certificate programs, basic-skills education, and lifelong-learning opportunities, as well as a Bachelor of Science degree in Biomanufacturing.

The district operates two campus sites and two centers, and offers a robust online education program. The Oceanside Campus, serving approximately 10,500 students, is located on a panoramic 121-acre hilltop site with views of the ocean and mountains. The San Elijo Campus is located in Cardiff, 17 miles south of Oceanside, and attracts more than 3,000 students. The Community Learning Center in downtown Oceanside hosts about 2,500 students in the college's noncredit programs including English as a Second Language, the Adult High School Diploma Program, and other tuition-free, noncredit classes. The Technology Career Institute (TCI) in Carlsbad is part of the college’s Career Education Department. It offers our local community members the opportunity to enhance their lives and their careers with low-cost, hassle-free classes, workshops, and programs, as well as certificate programs to train skilled workers in industries such as high-tech manufacturing, maritime technology, and emerging technologies. The Small Business Development Center (SBDC) located at the TCI provides resources, workshops, and leadership programs for small businesses and serves all of North San Diego and Imperial Counties. The Veterans Business Outreach Center (VBOC), also located at the TCI, provides entrepreneurial development services such as business training, counseling, and mentoring, as well as referrals for eligible veterans and military spouses owning or considering starting a small business enterprise in Santa Barbara, Ventura, Los Angeles, Orange, Riverside, San Bernardino, San Diego and Imperial Counties.





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Job No:
Posted: 3/12/2018
Application Due: 4/9/2018
Work Type: