Administrative Assistant (Charleston, SC)

Location
Clemson, SC
Posted
Mar 12, 2018
Institution Type
Four-Year Institution
Clemson University


Location Charleston Extension Office
Full/Part Time Full-Time
Regular/Temporary Regular


JOB SUMMARY:

Provides administrative assistance for staff located at Regional Business Center, including financial transactions support and payroll support in compliance with Clemson University policies and procedures. Manages daily office operations and coordinates grant activities. Performs other duties as assigned.
JOB DUTIES:

60% - Essential - Accounting and Financial Reporting: Performs daily accounting transactions, including servicing as the credit card liaison , serving as requisitioner in CU BuyWays, processing employee & travel reimbursements & Clemson University Foundation vouchers, & preparing web invoices. Provides financial reports utilizing CUBS query tools, including monthly reports for professional staff. Coordinates receipt & handling of grant, gift & revenue funds according to University guidelines. Prepares deposits. Ensures deposit information is provided to campus. Reconciles revenues. Maintains accurate documentation for petty cash. Monitors budgets for accurate posting of expenditures & fund balances. Prepares budget amendments & journals.

20% - Essential - Administrative Support & Office Management: Provides admin assistance to Regional Lead Agent, County Coordinator & other staff members, including general & confidential correspondence, news articles, budget requests, reports & program materials. Maintains up to date files pertaining to Extension policies & procedures. Files correspondence & reference materials according to established guidelines, including complex Civil Rights files subject to Federal audit. Manages daily operations of the Business Center by assisting customers, receiving soil samples, routing calls & customer requests.

10% - Essential - Grant support: Coordinates grant activities of departments served according to Sponsored Programs guidelines, including preparation & entry of payments in Clemson University online purchasing system. Assures Sponsored Programs guidelines are followed & provides Principal investigators with summaries of grant activities & balances.

10% - Essential - Payroll Support: Provides information regarding earnings distribution changes for employees in departments served, including employees to be paid from new or existing grants & enters payroll corrections as required.
MINIMUM REQUIREMENTS:

A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.
RESPONSIBILITIES:

JOB KNOWLEDGE
Firm Job Knowledge - Firm working knowledge of concepts, practices and procedures and ability to use in varied situations

SUPERVISORY RESPONSIBILITIES
No Supervisory Duties - Not responsible for supervising employees.

BUDGETARY RESPONSIBILITIES
Monitors Budget - Does not provide input but is responsible for monitoring the departmental budget and may oversee fund allocation.
PHYSICAL REQUIREMENTS:

March 26, 2018
WORKING CONDITIONS:

Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information. Clemson University is building a culturally diverse faculty and staff committed to working in a multicultural environment and encourages applications from minorities and women.
WORK SCHEDULE:

Standard Hrs: 37.5; Band: 04 ($ 26,988.00 - $ 49,932.00)
APPLICATION DEADLINE:

March 26, 2018
CLOSING STATEMENT:

Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information. Clemson University is building a culturally diverse faculty and staff committed to working in a multicultural environment and encourages applications from minorities and women.

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