Donor Relations and Advancement Services Coordinator

Denton, TX
Mar 10, 2018
Institution Type
Four-Year Institution


Requisition Number

Job Title
Donor Relations and Advancement Services Coordinator

Official Title
Administrative Coordinator

Position Number

Division of Advancement Gen - 170000


Is this an internal posting only?

Work Schedule
Monday - Friday, 8am - 5pm; some evenings and weekends required

Department Overview
The Division of Advancement pursues the mission to promote the University of North Texas through inspiring the public to become involved with the growth and progress of the university.

The division accomplishes this by establishing and continuing mutually beneficial relationships that result in donations of time and financial resources that support and empower the future leaders of our generations.

Job Description
The Division of Advancement is looking to add a Donor Relations and Advancement Services Coordinator for the team, to report to the Assistant Vice President for this unit. In this position, you will learn about the different career prospects available in higher education fundraising, with potential opportunities for your own career advancement. This position is responsible for providing executive, administrative, project management and editing support to the unit and interacting with offices including the President's, Vice President's and/or external constituencies while maintaining sensitivity to confidentiality and protocol.

Responsibilities of the position include, but are not limited to:

* Maintains calendar for the Assistant Vice President and schedules appointments for directors.
* Maintains clear organization of electronic files and paper files.
* Maintains budget spreadsheets for the team.
* Manages purchasing and travel for the team.
* Creates and maintains a project management system for communications and marketing needs for the team.
* Provides special event support as needed (some evening and weekends as needed).
* Assists annual giving team with editing content, scrubbing data lists and other duties as assigned.
* Assists the donor relations team with editing content and managing donor stewardship activities as assigned.
* Assists advancement services as needed in reviewing data and other duties as assigned.
* Assists the prospect development and research team as needed.
* General duties as assigned.

The University of North Texas System is firmly committed to equal opportunity and does not permit - and takes actions to prevent - discrimination, harassment (including sexual violence), and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, family status, genetic information, citizenship or veteran status in its application and admission processes, educational programs and activities, facilities, and employment practices. The University of North Texas System immediately investigates and takes remedial action when appropriate.

The University of North Texas System also takes actions to prevent retaliation against individuals who oppose a discriminatory practice, file a charge, or testify, assist or participate in an investigative proceeding or hearing.

Minimum Qualifications
The successful candidate will possess a Bachelor's Degree and three years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience. The following knowledge, skills, and abilities are required:

* Exceptional customer service skills.
* Advanced written communication skills.
* Advanced Microsoft Office skills.
* Knowledge of accounting/budgeting procedures.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan and organize multiple programs and assignments effectively.
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
* Skill in developing and maintaining good working relationships.
* Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications
The ideal candidate will possess the following additional qualifications:

* Ability to prioritize and multitask at a high level.
* Detail oriented.
* Proficiency with Microsoft Office Suite.
* Experience with Blackbaud Raiser's Edge or similar CRM preferred.
* Project management experience.
* Excellent writing, proofing and editing skills.
* Prior experience in non-profit or higher education fundraising preferred.

Special Instructions to Applicants
Applicants must submit a cover letter, resume and references with their online application.

Is this a security sensitive position?

Driving a University Vehicle?

Job Open Date

Job Close Date
Open Until Filled

Pay Rate

Pay Basis

Job Type
Full-time Permanent

Quicklink for Posting


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