Assistant Business Manager
*Cover letter is required with application.*
Summary: The Assistant Business Manager is responsible for daily operational activities and financial accounting of the business office, related to revenue producing activities. Responsible for processing deposits, reviewing settlements with outside vendors, and reconciling ticket office deposits. Handles all parking revenue related items, including handling large amounts of cash for deposits. This position serves as liaison to Greensboro Coliseum, Spectra, Rhino, and other contract partners related to revenue.
- Reconciles daily ticket deposits between Paciolan ticketing system and financial GL reporting system.
- Handles all aspects of revenue for parking at Athletic Events and Outside Events held at Athletic Department Venues (i.e. Dixie Classic Fair and events at LJVM, Bridger Fieldhouse, McCreary Tower, and others).
- Responsible for parking change fund (i.e. ordering change and maintaining proper controls over department funds).
- Primary contact with Rhino for parking events – setting up proper funds, settlement sheets, verifying and making deposits after events.
- Primary contact with Greensboro Coliseum for financial matters regarding external events held at Athletic Facilities (i.e. contract review, settlement review, and proper transfer of funds between Greensboro Coliseum and Wake Forest University).
- Primary contact with Spectra for financial matters regarding monthly settlements of commissions. Reviews documents for accuracy with Associate Athletic Director, Guest Experience, venue management, and properly deposits funds into athletics accounts.
- Handles deposits of incoming ACH and wire transactions for Athletics Department.
- Assists with monitoring and collecting cash and credit card payments for events held by the Athletics Department.
- Records checks and cash to be deposited for gift processing, completes forms, submits, and deposits to Advancement.
- Responsible for monthly account reconciliations due to Finance and Accounting Services (FAS) for parking change fund and other assigned balance sheet accounts.
- Reports monthly sales tax due to FAS. Works with Tax department to make sure that department is compliant with current tax law regarding which events are taxable and reported to the State.
- Prepares and submits Journal Entries related to revenue and taxes.
- Assists with monthly, quarterly, and year-end accounting closes. Responsible for ensuring proper period revenue recognition in accordance with GAAP and University guidelines.
- Assists with all internal and external audits related to Revenue, including annual NCAA audit of ticket sales.
- Assists with review of financial statements to ensure proper coding and revenue and expense recognition in accordance with GAAP.
- Suggests, analyzes, and implements initiatives within the department to generate revenue or reduce expenses.
- Remains current and complies with all applicable University, Atlantic Coast Conference and NCAA rules and regulations.
Required Education, Knowledge, Skills, Abilities:
- Bachelor’s degree plus three to five years of related accounting/business experience, or an equivalent combination of education and experience.
- Ability to maintain security and confidentiality of proprietary or sensitive data.
- Proficient in Microsoft Office (i.e. Excel and Word).
- Experience with reconciling and journal entries
- Ability to work in a fast paced environment that places high emphasis on continual improvement, teamwork, and excellent customer service.
- Demonstrated organizational skills, a detail orientation, and a proven ability to follow projects and issues through to completion.
- Demonstrated written and verbal communication skills; must have the interpersonal finesses to interact effectively with all levels of the University and with external vendors.
Preferred Education, Knowledge, Skills, Abilities:
- Business or accounting field of study.
- Experience with Paciolan, Cognos, and Workday or proven ability to acquire knowledge of new systems in a short amount of time.
- Familiarity with higher education administration current best practices.
- Demonstrated accounting knowledge.
- Excellent work ethic along with the ability to work long hours, as needed.
- Ability to work occasional evenings and weekends, as required for event coverage.
- Responsible for own work.
Note: This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.
In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.
Wake Forest seeks to recruit and retain a diverse workforce, and encourages qualified candidates across all group demographics to apply.
Winston-Salem, North Carolina, United States