Administrative Services Assistant

Job description

The position performance daily human resource, payroll, faculty records and general office functions for the business office in the College of Law.
The individual will manage the onboarding of faculty and staff and will interview and hire all student employees in the dean's office. In addition, the position manages the daily HR functions in the office.
The position will also be responsible for payroll for all staff including those on bi-weekly and monthly pay.
In addition, the HR Coordinator is responsible for employee records and specifically maintaining accurate faculty records. The position will manage the information in the faculty database and ensure it's accuracy. The position will work the Retention, Promotion and Tenure committee to complete the faculty promotion and tenure dossiers.
The individual must have good attention to detail, organization and customer service skills.

Job Title
Administrative Services Assistant

Requisition Number

Working Title
HR Coordinator

Department Name
8K000:College of Law

Work Location

Grade Level

Salary Range

Type of Position

Position Time Status

Required Education


Click here for more information about equivalencies:

Required Related Experience

4 yrs

Required License/ Registration/Certification


Physical Requirements

Sitting for long periods of time;
CRT exposure; repetitive motion; and lifting; and pushing and/or pulling objects up to 10 lbs.


Monday - Friday; 8:00 am-5:00 pm.

Does this position have supervisory responsibilities?

Deadline to Apply

University Community of Inclusion

The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Please describe your experience with human resources functions (i.e., job posting, application compilation, time management-KRONOS, working with compensation).

    (Open Ended Question)

  2. * How many years of paid administrative work experience do you have (i.e. responsible for administrative tasks such as inventories, forms, reports, scheduling employees, payroll, planning events, or other activities requiring organization and communication)?
    • None
    • More than 0, up through 1 year
    • More than 1 year, up through 3 years
    • More than 3 years, up through 5 years
    • More than 5 years
  3. * Please choose the answer that best describes your years of paid, full-time employment experience working with payroll.
    • None
    • More than 0, up through 1 year
    • More than 1 year, up through 2 years
    • More than 2 years, up through 3 years
    • More than 3 years
  4. * Describe your experience using SAP. Include the modules (i.e. FI, BW, HR, etc.) you have utilized.

    (Open Ended Question)

  5. * Where did you first see this position advertised other than on UK's online employment system?
    • (Diverse Issues in Higher Education)
    • (Higher Education Recruitment Consortium)
    • A Colleague, Friend and/or Family Member
    • None of the Above

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents





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    Job No:
    Posted: 3/10/2018
    Application Due: 3/16/2018
    Work Type: