Assistant Dean, Office of Academic Affairs

Chicago, IL
Mar 10, 2018
Executive Administration Jobs
Institution Type
Four-Year Institution

Hyde Park Campus

2010053 BSD Senior Administration

About the Unit
The University of Chicago is a private, non-denominational institution encompassing the undergraduate College, six professional schools (Business, Law, Divinity, Public Policy, Medicine and Social Service Administration), four graduate divisions (Biological Sciences, Humanities, Physical Sciences, and Social Sciences) and the University of Chicago Medical Center. The broader University enterprise includes Argonne National Laboratory, Fermilab, and Yerkes Observatory. The Biological Sciences Division (BSD) and the UChicago Medicine (UCM) comprises the largest unit of the University. UChicago Medicine oversees the finances and operations of all inpatient and ambulatory services. Physicians who provide patient care services are all appointed in one of the 13 clinical Departments within the BSD. Basic Science faculty support cutting edge research and graduate education across 10 basic science departments and 18 degree granting programs in the BSD. The BSD includes the Pritzker School of Medicine, approximately 24 academic units, degree granting committees, and research centers and institutes. The BSD houses approximately 2,200 staff employees and approximately 900 academic appointees as well as 1,000 professional and graduate students.

Job Information

*Please read the following carefully and note that applicants must submit all required documents to be considered further for this position.

Job Summary:
  • The Assistant Dean, Office of Academic Affairs (OAA) serves as a member of the Dean's administrative team to provide leadership for initiatives within the Office of Academic Affairs.
  • The Assistant Dean will develop the business and administrative mission and goals for the Office of Academic Affairs and will oversee its implementation in collaboration with department chairs and managers.
  • The Assistant Dean establishes goals and strategies to align its faculty policies and processes with the strategic vision for the University of Chicago Medicine including the faculty and physician requirements of the School and its affiliated hospitals and health system.
  • The Assistant Dean develops the strategy and direction for programs and initiatives in the areas of faculty recruitment, onboarding, education and mentoring programs, and faculty leadership development.
  • The Assistant Dean will oversee the deployment, execution and allocation of all resources for these programs as needed.

  • Leading the ongoing assessment and optimization of the business processes and systems to meet the needs of stakeholders and customers.
  • This would include improving the timeliness of processing, and reducing unnecessary and redundant rework.
  • Influence policies, processes, and systems at the University level and in other schools that will help to streamline appointment, reappointment, promotion, and related processes and improve outcomes.
  • Oversee all Dean's Office administrative reviews associated with the recruitment, appointment, reappointment, promotion, compensation, benefits, disciplinary matters and termination of academic personnel.
  • Advise on the interpretation of University policies and in the development of BSD policies, procedures, programs and processes that enhance the recruitment, retention and development of excellent and diverse faculty.
  • Further, the Assistant Dean advises Department Chairs, Institute Directors, and other faculty leaders on strategic efforts related to faculty recruitment, diversity, appointment, promotion, development, engagement, wellness and retention issues.
  • Facilitate communication between Offices of the Provost, Office of the Dean, and Chairs/departments related to academic personnel in clinical departments, basic science departments, interdisciplinary committees, affiliated hospital and off-site facilities.
  • He or she will provide analysis and recommendations on trends related to recruitment, appointment, promotion and salary and compensation issues.
  • The Assistant Dean will provide analysis and recommendations on issues affecting salary, equity, and market trends in order to assist departments and the Dean in developing appropriate compensation recommendations.
  • Maintain academic records and respond to both internal and external academic reporting requirements.

  • Ability to lead BSD academic affairs function including planning, development and implementation of academic affairs programs in line with divisional and university strategic initiatives.
  • Demonstrated expertise in leading new initiatives, embracing change and innovation in administration
  • Demonstrated expertise in developing/managing faculty and physician policies, programs and processes at a major university or academic medical center
  • Demonstrated knowledge in a wide range of academic affairs functions such as recruitment efforts, employee and labor relations, leadership coaching and communication planning
  • Ability to serve as an inspirational, persuasive, available, visible, diplomatic and agile leader with a track record of success in transformation and measurable outcomes
  • Ability to communicate and listen effectively, ability to communicate comfortably with faculty, staff, students, and officials at the highest level of the organization and in large group settings
  • Ability to influence people, solve problems, troubleshoot, and think creatively and analytically to resolve conflicts
  • Demonstrated knowledge of industry standards, trends and/or regulatory requirements and serve as the subject matter expert for areas of responsibility
  • Ability to ensure timely and quality customer service to all key stakeholders, including academic departments and the senior executive team
  • Ability to drive change and build consensus and buy-in on significant initiatives and issues
  • Ability to be diplomatic as a representative of the Division on behalf of the Dean
  • Ability to remain calm under pressure and handle unexpected challenges or situations, multiple constituents, and aggressive and simultaneous work deadlines
  • Ability to understand the University culture and ability to successfully engage and collaborate with Academic Affairs administrators across the BSD in a decentralized setting
  • Demonstrated capacity to learn new technologies
  • Ability to formulate recommendations and develop presentations
  • Ability to continuously demonstrate highly ethical behavior and a professional manner at all times
  • Must assure that confidential information is protected

Additional Requirements

  • Bachelor's degree required; Master's degree, MBA or JD preferred;
  • Ph.D. or demonstrated familiarity with academic credentials and qualifications required

  • Minimum ten years relevant experience in administrative or financial management r
  • Minimum of five years' experience within an academic institution preferred
  • Knowledge of biomedical science, academic affairs, human resource management, business law or immigration regulations
  • Prior experience demonstrating ability to work within complex organizational environment
  • Prior experience in a senior leadership role preferred
  • Prior experience successfully building and leading teams

Required Documents:
  • Cover Letter
  • Resume
  • Reference Contact Information

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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