Administrative Associate (#51244)

Job description

Job ID: 43092

Full/Part Time: Full-Time

Regular/Temporary: Regular

Apply On Or Before: 03/14/2018


Building Services


Serves as the department's human resources representative and performs related administrative duties.
Assists with leave and/or time entry adjustments in OMNI. Assists with bi-weekly verification of leave and payroll by running and reviewing Cost Center Reports according to the payroll schedule. Provides assistance regarding Time & Labor inquires while effectively communicating with all office staff. Provides training and direction to staff on personnel or payroll procedures. Ensures accurate leave balances by auditing paper timesheets and making adjustments in OMNI as necessary.
Responsible for performing administrative functions as assigned. Answers main telephone line and routes calls appropriately. Serves as the Human Resources Representative for the department, including, FMLA and Worker*s Compensation. Submits ePAFs to terminate employees; submits ePAFs to initiate changes in supervision, salary, or shift changes. Prints Termination Check Lists and completes Department Representative Responsibilities. Provides statistical or other information for the Monthly Report. Maintains a departmental file and keeps statistical data for all Workers Compensation Accident/Injury Reports.
Checks online for open work orders and prints and distributes work orders to appropriate shifts mailbox. May assist administrative staff by performing other related duties, including but not limited to closing out work orders, photocopies, filing invoices or other documents, delivering or collecting correspondence or other documents to offices within MMA. Assists administrative staff with data entry or retrieval of statistical analysis or reports.


High School diploma or equivalency and three years of experience.
(Note: or a combination of post high school education and experience equal to three years.)
Ability to maintain accurate records and retrieve files from active or archive sources.
Basic experience with filing practices to include numeric and alphabetic systems.
Ability to establish and maintain effective working relationships.
Ability to communicate effectively verbally and in writing.
Knowledge of office practices, procedures, and etiquette.
Strong computer skills to include Microsoft Office Suite and Outlook?
Ability to perform basic mathematical calculations.

Pay Plan

This is an USPS (University Support Personnel System) position.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to, or call FSU Human Resources at (850) 644-6034. IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. FSU's Equal Opportunity Statement can be viewed at:





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Job No:
Posted: 3/9/2018
Application Due: 3/15/2018
Work Type: