Accountant I

Job description

Hyde Park Campus

20114 BSD Shared Research Facilities

About the Unit
The mission of the Animal Resources Center is to assist investigators in performing their animal research while ensuring appropriate and humane care of all laboratory animals. The Office of Shared Research Facilities (OSRF) oversees the core facilities, which make up a pivotal and essential part of the research ecosystem, providing critical resources that enable existing and emerging technologies to facilitate groundbreaking discoveries. OSRF Cores offer expertise in state-of-the-art instrumentation and services as well as experimental design and data analysis to advance research programs across the disciplines. Operated as fee-for-service facilities, OSRF cores are managed in order to best support the University's mission to discover and create new knowledge of living systems. We are driven by the research needs of the faculty.

Job Information

Job Summary:

Under the supervision of the Director of Finance & Administration, this position provides financial and accounting support to the Core Facilities overseen by the Office of Shared Research Facilities (OSRF) as well as the Animal Resources Center (ARC). You will perform duties as assigned by the Director of Finance & Administration and the Director of Strategic Operations to meet the goals and objectives of the ARC/OSRF business office in providing adequate services to investigator research.


  • Responsible for Accounts Payable ARC/OSRF and for ARC recharge operations (research animals, diets, PI services utilizing the on-line AIMS database)/OSRF recharge operations.
  • Analyze and process complex information including payments to vendors and reimbursements for both ARC and OSRF.
  • Manage daily purchasing for ARC, including placing supply and equipment orders in Buysite, reconciling pricing discrepancies, addressing order inquiries from vendors and staff in a timely manner, and managing service and vendor contracts.
  • Work closely with other University departments to process Interdepartmental Orders, ensuring accounting code accuracy.
  • Assist with processing and correcting entries to ensure accuracy of financial reporting and work with Financial Administrators to resolve errors and perform transactions to correct errors when necessary.
  • Analyze monthly recharge for ARC and OSRF and provide monthly revenue an expense reports to look for efficiencies and areas of process improvement; also summarize purchasing, payables and receivables information and present to management monthly.
  • Assist with Cancer Center grant management and core reporting, as well as monthly core transaction review and reconciliations.
  • Collect data from the cores for various monthly processes and ad hoc projects.
  • Assist to analyze, consolidate, and summarize for presentation to the Associate Dean for Research Resources and Cancer Center Associate Director.

  • Ability to summarize and analyze detailed issues in a concise and structured manner.
  • Ability to work independently and with a team.
  • Ability to work under pressure, manage competing deadlines and priorities in a fast-paced environment; along with the capacity to handle multiple tasks in a short amount of time.
  • Must demonstrate ability to work on more than one project at one time.
  • Must be detailed and organized and respect confidentiality related to sensitive University matters such as, strategic initiatives, trade secrets, quiet periods, and scientific discoveries yet to be put in the public domain.
  • Ability to respond to e-mails from customers in a timely manner.
  • Ability to use standard office equipment.
  • Ability to work a flexible schedule which will include occasional late night and/or weekend hours.

Additional Requirements

Education, Experience and Certifications:

  • Bachelor's degree in accounting or finance is required.

  • One year of experience in an academic/scientific research setting is preferred

Technical Knowledge or Skills:
  • Excellent written and verbal communication skills are required.
  • Excellent written and verbal communication skills are required.
  • Ability to work with several on-line systems such as ARC-IACUC Management system (AIMS), Buysite, GEMS, ACCTS, FAS, and E-Payments is preferred.
  • Excellent computer skills are required (particularly Microsoft Excel).

Required Documents:
  • Resume
  • Cover Letter
  • Reference Contact Information

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

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Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 3/9/2018
Application Due: 5/8/2018
Work Type: