Budget & Grant Specialist

Job description

Hyde Park Campus

34465 Inst For Molecular Engineering

About the Unit
The Institute for Molecular Engineering (IME), established in 2011 by the University of Chicago in partnership with Argonne National Laboratory, is a transformational academic unit exploring the intersection of science and engineering. IME explores innovative technologies that address fundamental societal problems through advances in nanoscale manipulation and design on a molecular scale. IME is the largest new academic program that the University has started since 1988.

Job Information

Job Summary:

The Budget and Grants Specialist assist the Business Administrator of Finance, HR, & Operations in the preparation of operational budgets for the IME department. Provide analytical support for routine budget projects. Analyze budget estimates and proposals for completeness; accuracy; and conformance with established procedures, regulations, and organizational objectives.

Working closely with and under the guidance of the Grants and Contract Manager, assist with the management of faculty research/gift accounts and departmental budgets. Will assist in the development, implementation, and optimization of workflows to achieve efficiency. May participate in other projects and initiatives.


  • Provide analytical support for routine budget projects; analyze budget estimates and proposals for completeness; accuracy; and conformance with established procedures, regulations, and organizational objectives.
  • Monitor actual performance against budget to ensure department's financial goals are achieved.
  • Structure and organize department's accounts receivable to identify and measure reductions.
  • Accurately track productivity through financial analysis and reporting on revenue cycle.
  • Examines past budgets and researches economic and financial developments that affect spending

  • Excellent verbal and written communication skills
  • Attention to detail
  • Strong organizational skills
  • Ability to work independently and as a team member
  • Excellent problem solving skills

Additional Requirements


  • Bachelor's degree or a minimum of five years of experience required.
  • An advanced degree in accounting, business administration, or science preferred.

  • Three-five (3-5) years of administrative accounting, research administration, or grant and contract administration experience required.
  • Experience with budgets, ledgers, invoices, and fiscal reporting required.
  • Experience in one or more aspects of sponsored program administration in a research environment, or in faculty affairs preferred.
  • Experience in a university setting and with accounting systems is preferred.

Technical Knowledge:
  • Knowledge of research methods and funding sources preferred.
  • Supervisory skills if individuals reporting to position preferred.
  • Knowledge of fund accounting preferred.
  • Experience with University systems such as FAS, Business Objects, AURA, GEMS, & BuySite (or similar systems) preferred.
  • Proficiency with spreadsheet, word processing software, and accounting software preferred.

Required Documents:
  • Resume
  • Cover Letter
  • References upon request

(NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.)

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here http://www.uchicago.edu/





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Job No:
Posted: 3/9/2018
Application Due: 3/30/2018
Work Type: