Coordinator, Gleacher Center Operations (FT Evenings & Saturdays)

Job description

Gleacher Center – Downtown

46480 Graham School-Divisional Admin

About the Unit
Created at the founding of the University, the Graham School is committed to enhancing the University of Chicago's place as a preeminent intellectual destination through support of lifelong learning. The Graham School is dedicated to curating and disseminating the university's rich content for a broader set of learners in ever more innovative ways; helping the university engage civically, globally, and with the latest innovations in teaching and learning.

Job Information


Program Management (70%):

Act as primary representative of the Graham School and University for our students, faculty, and guests at the Gleacher Center

  • Establishes and maintains best possible working relationship with other units in the Gleacher Center; including building management, the Conference Center, the Booth School of Business (multiple departments), the Bookstore (currently Barnes & Noble), the Catering office (currently Wolfgang Puck Catering), and security.
  • Oversees complex rental arrangements for over 20 academic Graham School programs.
  • Manages allotment of rooms and strategic space scheduling and usage.
  • Coordinates courses/events/lectures/etc. for all Graham School programs at the Gleacher Center; including space, catering, audio-visual, and registration arrangements and logistics.
  • Reviews and makes decisions on equipment for deficiencies, replacement, and/or repair.

Student and Personnel Management (15%):
  • Communicates and provides program information to and assists adult students, instructional staff, university faculty, and important internal/external stakeholders.
  • Responsible for non-credit registrations and tuition payments.
  • Ensures accessibility in compliance with Americans with Disabilities Act (ADA). Assesses if the Graham School has required resources and/or employs University resources to ensure compliance. Works in conjunction with Dean of Students.
  • Assists in supervision and management of Gleacher Center staff (2-3 part-time employees), and trains them to effectively and efficiently fulfill duties.
  • Models a high degree of responsibility and reliability in representing the School to faculty, students, and guests.

Other Duties (15%):
  • Assists other areas of the School and operations with special events, projects, etc. (including at the Hyde Park office or other off-site locations).
  • Oversees classroom accessibility, cleanliness, and order. Arranges and moves tables, chairs, and equipment per instructor preferences or variable enrollment. Provides on-site technical setup and support for audio-visual and computer equipment.
  • Finalizes arrangements for all programs with associate deans, directors, and program managers.

  • Excellent oral and written communication skills
  • Excellent interpersonal and customer service skills
  • Ability to handle sensitive and confidential situations and information with absolute discretion
  • Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines
  • Excellent problem-solving skills
  • Ability to handle sensitive and confidential situations and information with absolute discretion
  • Proven ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines

Additional Requirements

  • Bachelor's degree or a minimum of three years of progressively responsible administrative experience.

  • A minimum of three years of relevant experience required.
  • Supervisory or lead experience required.
  • Familiarity with central administration within a complex research university environment preferred

Working Conditions and Physical Requirements:

Gleacher Center, plus willingness to travel to Hyde Park or other locations for meetings and other School operations.

  • Tue–Fri, 3:00pm-10:00pm; and Sat, 8:00am-5:30pm.
  • Hours may vary depending on course/event schedules.
  • Will also require occasional Monday evenings and weekdays.

Required Documents:
  • Resume
  • Cover Letter
  • References

NOTE: When applying all required documents, including cover letters and references, MUSTbe uploaded under the resume/CV section of the application.

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here





Diversity Profile: University



View more

Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 3/9/2018
Application Due: 4/5/2018
Work Type: