Travel Specialist I - Purchasing, Payment Svcs & Travel

Edmond, OK
Mar 09, 2018
Institution Type
Four-Year Institution

Job ID 2018-4819
Posted Date 2018-03-07
Org Number 010183
Department Procurement Services
Division Vice President of Finance
Job Type Staff
Location US-OK-Edmond
Proposed Salary Range $13.30 per hour ($27,682 annually)
Targeted Job Start Date 3/26/2018
Hours Per Week 40
Weeks Per Year 52
Regular Workdays/Hours Monday - Friday; 8 - 5pm
Preference Date 3/8/2018

Position Overview

Assist faculty and staff with procurement of travel and travel related services. Monitor travel processes. Resolve disputes with vendors and service providers and advocate for University interests. Prepare and/or review travel related transactions. Investigate sources and pricing for travel and assist with problem resolution. Provide information and support related to travel policy and procedure, and suggest improvements.

Department Specific Essential Job Functions

Responsible for providing excellent customer service. Responsible for all travel related financial transactions for the University of Central Oklahoma. Processes all UCO employee and non-employee travel request and reimbursements, which include purchasing of airline tickets, and the encumbrance of travel funds. Maintains accurate, timely, organized travel records and reports. Assists with the department's daily & weekly payment processes, by running the check processes for all banks. Verifies all travel related documents, for accuracy and compliance with the University, departmental and the state's travel reimbursement policy and procedures. Audits all travel card related expenses; from the encumbrance of funds, issuance of cards, verification of receipts, matching charges to bank statement, and posting charges back to encumbrance. Assists in keeping the department travel webpage updated with relevant and current travel information and forms. Works with management in the implementation of a travel workshop. Assists with the development of a standard training check list for the travel process and procedures, and a training manual.

Qualifications/Experience Required

Requires general education or vocational training.

Qualifications/Experience Preferred

Bachelor's degree


Ability to perform all duties and responsibilities in a timely and accurate manner in accordance with Oklahoma statutes and University policies and procedures Provides superior customer service and communication skills with fellow purchasing/payables team, faculty, UCO staff members and suppliers, via all methods to include phone, email, fax and written correspondence. Participates in training opportunities Proficient with office equipment, to include phone, email, and fax. Proficient in Microsoft office, to included but not limited to Word and Excel. Ability to learn purchasing software applications.

Physical Demands

Repetitive movement of hands and fingers - typing and/or writing. Frequent standing, and/or sitting. Occasional walking, stooping, kneeling or crouching. Reach with hands and arms. Visually identify, observe and assess. Ability to communicate with supervisor/students/colleagues. Regular physical attendance required. The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.


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