Office Assistant I

Location
San Pablo, CA
Posted
Mar 09, 2018
Institution Type
Community College


Position Definition

To perform a variety of entry-level, routine clerical duties for assigned department, which may include operation of a phone system, handling inbound and outbound US mail, and providing general information to staff, students and the public.


Position Title
Office Assistant I

Location
Contra Costa College

Posting Number
0001096

Salary
$14.36 /HR

Distinguishing Characteristics

This is the entry-level classification of the Office Assistant series. Initially under close supervision, employees in this position learn office and department procedures. As experience is acquired, the employee performs with increasing responsibility.


Examples of Duties/Essential Functions

Duties may include, but are not limited to, the following:
Accepts postal deliveries, including special deliveries.
Addresses and advises staff with US Postal Service regulations, preparation and cost savings.
Operates a variety of office equipment, including photocopier, calculator, and computer.
Orders, receives, distributes and stores office supplies.
Performs alphabetical and numerical sorting, electronic filing, and locating data.
Prepares and types form letters, labels, addresses, and other materials.
Sends and receives documents via email or fax.
Sorts and distributes incoming and inter-office mail; prepares shipments of interdepartmental mail to outlying district locations on a daily basis.
Time stamps and operates a mailing machine to open, sort and route all incoming mail or packages.
Performs related duties as assigned.


Minimum Qualification-Education/Experience
EXPERIENCE AND TRAINING
Experience performing routine clerical functions and mail services in a professional office environment.
EDUCATION/LICENSE OR CERTIFICATE
Possession of a high school diploma / GED or the equivalent.


Minimum Qualification-Knowledge Of
Modern office procedures, practices and technology/equipment.
English usage, grammar, spelling, punctuation and vocabulary.


Minimum Qualification-Ability To
Operate a phone system.
Operate office machines and learn office methods, rules and policies.
Learn basic rules, policies and procedures of the office to which assigned.
Understand and follow both oral and written instructions in an independent manner.
Learn and communicate general information about campus facilities, events, resources, and staff.
Maintain professionalism when interacting with callers.
Make simple mathematical computations.
Serve students, staff and colleagues in a helpful and professional manner.
Establish and maintain cooperative work relationships with those contacted in the performance of required duties.
Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties.


Desirable Qualifications
Modern office procedures, practices and technology/equipment.


Special Instructions to Applicants
TEMP/ SEASONAL / PART TIME/ HOURLY POSITION
CONTRA COSTA COLLEGE
2600 MISSION BELL DRIVE
SAN PABLO, CA 94806


Open Until Filled
Yes

The Contra Costa Community College District does not discriminate against any applicant for employment on the basis of race, religion, color, national origin, ancestry, physical or mental disability, medical condition, marital status, age, sex, or sexual orientation. This prohibition against unlawful discrimination extends to any person who is perceived to have any of the above characteristics or who is associated with someone who has, or who is perceived to have, any of those characteristics.

PI101539992

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