Research Administrator 1

Mar 08, 2018
Institution Type
Four-Year Institution

Research Administrator 1

Stanford University

Job Number:

Stanford University, located between San Francisco and San Jose in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award- winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers”

The Department of Biochemistry and Department of Molecular and Cellular Physiology are seeking a joint Research Financial Analyst (RFA) to work under guidance to manage the proposal preparation and/or post award activities on sponsored projects, such as federal grants, foundation grants, and simple industrial contracts.

The RFA will oversee spending on a portfolio of faculty's research funds, including sponsored and non-sponsored funding sources, gifts and donations, and create and maintain forecast sheets to help faculty members understand spending on their awards. The RFA will download and monitor reports supporting project status, interpret and communicate data. The RFA will review and approve expenditures, advise on post-award spending and commitment activity, and oversee compliance related to fund and revenue.

Duties include:
  • Assist in the preparation of routine proposals within parameters of sponsored and non-sponsored research guidelines.
  • Coordinate and communicate submission process, both paper and electronic; review documents for completeness and compliance.
  • Develop, prepare, and finalize project budgets, and provide budget justification
  • Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
  • Collaborate with Office of Sponsored Research to ensure awards are set up properly, including cost-sharing awards if applicable.
  • Review and understand the terms and conditions of sponsored projects administered, including linked/footnoted terms and conditions not provided in hard copy or electronic copy.
  • Initiate expenditures; monitor post award spending and commitment activity.
  • Review and certify monthly expenditure statements, and facilitate quarterly review by principal investigators.
  • Download and monitor reports supporting project status, and use forecasting and decision aides under guidance.
  • Participate in contract closeout process and audit inquiries; submit final reports and certificates.
  • Participate in and contribute to process improvements and group projects.
* - Other duties may also be assigned. EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and one year of job related experience, or combination of education and experience.

  • Ability to learn and stay updated about university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) to properly administer sponsored projects.
  • Demonstrated understanding of terminology, such as compliance, title, sub-contractor, consultant, audit, and accounting review.
  • Willingness and ability to understand and interpret university policies and procedures.
  • Excellent oral, written, and verbal communication skills.
  • Excellent analytical skills; demonstrated expertise in Excel and web-based tools.
  • Strong accounting skills; knowledge of basic accounting principles.
  • Ability to complete Cardinal Curriculum I and II while in position.
  • Extreme attention to detail.
  • Ability to work well independently, but also to seek assistance when needed.
  • Excellent time management and organizational skills.
  • Cardinal Curriculum I and II must be completed to remain in this position.
  • Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
  • Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
  • Rarely lift, carry, push and pull objects weighing 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Job: Finance

Location: School of Medicine
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


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