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Manager of College Fiscal Services

Job description

Manager of College Fiscal Services

Irvine Valley College



Initial Screening Date:  03/27/2018

Pay Range: 10 - at $80,388 to $113,172 (salary placement in the salary range will be based upon comparable experience and qualifications; increases are given annually thereafter up to highest step)


Classification Benefits:    

The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).


PLEASE NOTE: In order to be considered for this opening, you must apply through the District website at https://jobs.socccd.edu


Summary Description:

To organize, manage and implement fiscal services at a community college, with an emphasis on budget and cash control, in accordance with policies and procedures of the District’s Business Services division; work with District and other College personnel to develop, revise or update policies, procedures and programs to meet operating, capital improvement, administrative and staffing budget requirements; coordinate assigned activities with the District and other divisions and departments; provide financial forecasts, advice, assistance and information to the Vice President for College Administrative Services and other College administrators regarding budget and finance matters; monitor programs to ensure that they are operating within the appropriate fiscal parameters and remain in compliance with District, local, State and/or federal requirements; and ensure timely and accurate completion and submission of all College financial reports.


To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.



Receives general direction from the Vice President for College Administrative Services or the President’s designee. Fiscal policy directives are received from the SOCCCD Business Services division.

Exercises direct supervision over assigned fiscal services technical and clerical staff, including student and temporary employees.


Knowledge of:    

• Applicable District policies and procedures and local, State and federal laws, codes and regulations.

• Automated accounting systems.

• Computer systems and software applications related to area of assignment, including capabilities and limitations.

• District and College organization, operations and objectives.

• Institutional purchasing practices and procedures. 

• Interpersonal skills including tact, patience and diplomacy.

• Methods and techniques used in financial research and revenue forecasting.

• Modern office practices, procedures, methods, and equipment.

• Modern principles, practices, methods and techniques of finance administration involving accounting, budget development and administration.

• Oral and written communication skills.

• Organizational and management practices as applied to analysis and evaluation of assigned fiscal programs, policies and operational needs.

• Principles and practices of fiscal operations.

• Principles and practices of mathematics, statistics and financial analysis.

• Principles and practices of training, supervision and performance evaluation.


Ability to:    

• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.

• Analyze, interpret and prepare budgets and financial reports. 

• Assist in forecasting current and future revenues and expenditures affecting the College’s financial condition.

• Collect, compile and analyze data.

• Communicate clearly, concisely and effectively, both orally and in writing.

• Coordinate the development and administration of a community college budget.

• Develop policies and procedures for areas of assignment.

• Develop, organize, coordinate, manage, review, monitor, control and evaluate assigned fiscal functions and services. 

• Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services. 

• Establish and maintain cooperative and effective working relationships with those contacted in the course of work.

• Evaluate the financial stability of the College and prepare complex statistical and financial statements, reports and analyses.

• Interpret and analyze financial and budget data and draw logical conclusions.

• Interpret, apply and explain applicable District policies and procedures and local, State and federal laws and regulations.

• Learn college and district organization, operations and policies.

• Learn, interpret and implement policies and regulations relevant to the use of various restricted funds. 

• Operate computer and applications software, including database management, spreadsheet, word processing and software related to area of assignment.

• Operate modern office equipment such as computer, printer, calculator, copier and facsimile machine.

• Plan and organize work. 

• Prepare and administer budgets for assigned program areas.

• Prepare complex and comprehensive financial summaries, statements, reports and analyses.

• Prepare oral and written reports and recommendations.

• Relate effectively to people of varied academic, cultural and socio-economic background using tact, diplomacy and courtesy.

• Train, lead, supervise and evaluate the performance of assigned personnel.

• Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.

• Work effectively with contacts, including administrators, faculty, staff, students, vendors, and government agencies with whom the college does business.

• Work independently with minimum administrative direction.


Education and Experience Guidelines:    

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.



Bachelor’s degree from an accredited college or university with major course work in finance, accounting or closely related field.




At least three years of increasingly responsible experience involving the development and administration of complex and comprehensive budgets and accounting programs for a public agency, including at least one year in a lead or supervisory capacity.


License or Certificate:    

Valid California driver’s license. 


To Apply:

Please visit the District’s Employment Opportunities website at https://jobs.socccd.edu for a detailed job description, to learn more about the District and to complete an on-line application.  


NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.  






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Job No:
Posted: 3/8/2018
Application Due: 3/27/2018
Work Type:
Salary: 10 - at $80,388 to $113,172 (salary placement in the salary range will be based upon comparable expe