Project Assistant, Mansueto Institute for Urban Innovation

Chicago, IL
Mar 08, 2018
Institution Type
Four-Year Institution

Hyde Park Campus

40610 Office of the Provost

About the Unit

Job Information

Job Summary:

The Mansueto Institute for Urban Innovation enhances the University's strengths in urban scholarship and education and accelerates work from across campus. As a major new initiative, the Mansueto Institute brings together relevant programs in the social, natural, and computational sciences, along with the humanities, to develop an understanding of the fundamental processes that drive, shape, and sustain cities. The Mansueto Institute's work falls into three main areas:

Building Interdisciplinary Urban Scholarship: The Institute takes a comprehensive, interdisciplinary approach to address the challenges and opportunities of an increasingly urbanized society.

An Intellectual Destination: The Institute is a central place where scholars, students, policymakers, practitioners, and visitors come together. The Institute serves as both a physical and virtual destination by establishing conferences, convenings, and other activities on campus and a virtual “library” of integrated urban data and the analytic tools needed to understand and compare urban areas worldwide.

Training the Next Generation: The Institute serves as a talent pipeline—helping to meet the demand for leaders trained with the tools needed to tackle complex urban questions.

One of the key partners for the Mansueto Institute is the University of Chicago Urban Labs. Cities fuel remarkable economic, social, educational and cultural progress. At the same time, cities amplify and concentrate dire social problems. The University of Chicago Urban Labs works to address challenges across five key dimensions of urban life: crime, education, health, poverty, and energy & environment. Urban Labs partner with civic and community leaders to identify, test, and help scale the programs and policies with the greatest potential to improve human lives.


The following are key responsibilities for the Project Assistant, Mansueto Institute:
  • The Project Assistant will be responsible for a range of supporting activities for both the Faculty Director and the Executive Director of the Mansueto Institute.
  • These include meeting coordination and support activities, travel arrangements for Mansueto directors and external visitors, and expense management.
  • The Project Assistant will also be expected to assist with the planning and execution of Mansueto events, including managing travel and logistics for guest speakers, workshop participants, and related visitors/partners.

The Project Assistant will also support the Executive Director and Faculty Director in a range of other projects:

  • Duties related to relocation of the Mansueto Institute to a new space within two years, including organizing and staffing meetings with senior Provost and Facilities staff, faculty, and representatives from other co-located campus entities.
  • Assist with Mansueto launch event planning for fall 2019.
  • Promotion of Mansueto-related opportunities for engagement with students and faculty.
  • Assistance with budget management and reconciliation of expenses.
  • Other duties as assigned.

As a member of a small and active start-up team, the Project Assistant must be able to:
  • respond quickly to a changing environment, making sure that projects, meetings, and events flow smoothly and meet high standards of professionalism.
  • The Project Assistant will also seek opportunities for professional development that will enhance job performance, including building networks within the University and with colleagues at peer institutions.

  • Strong verbal and writing skills, high attention to detail and follow-up, and excellent organizational skills required.
  • Ability to manage confidential information with discretion and tact required.
  • Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to university staff including Macintosh computer environment, Microsoft Outlook, Word, Excel, PowerPoint/Keynote. Graphic design/layout experience a plus.
  • Ability to work collegially and collaboratively in a team setting required.
  • An exceptional work ethic and track record of personal initiative required.
  • Outstanding interpersonal and communications skills characterized by the ability to listen, to speak and to write well required.
  • Flexibility and adaptability to new programs in an emerging and changing environment required.
  • Willingness and ability to travel to campus and/or non-campus locations for University business required.
  • Willingness and ability to work some evenings and weekends required.
  • Understanding of the University of Chicago, its history, organization and modus operandi preferred.
  • Applicants must be currently authorized to work permanently in the United States.
  • A current resident of the Chicago area or willing to relocate to the Chicago area required.

Additional Requirements

  • Bachelor's degree or higher required.

Unit Experience:
  • A minimum of two years of professional work experience in higher education or nonprofit administration, programming, marketing, public relations, events or similar professional work experience required.
  • A minimum of one year leading and managing projects preferred.

Working Conditions:
  • High stress environment
  • Irregular work schedule
  • On-call responsibilities
  • Outdoor weather exposure
  • Requires some domestic travel
  • Office environment

Physical Effort:
  • Ability to carry or lifts loads of up to 25 lbs.
  • Ability to feel, including perceiving size, shape, temperature, or texture
  • Ability to hear, including making fine discriminations in sound
  • Ability to see, including color, depth perception, or clarity
  • Ability to sit for 2 hours to 4 hours
  • Ability to use computers extensively for 2 hours to 4 hours
  • Ability to stand for 2 hours to 4 hours
  • Ability to travel to various off-campus locations
  • Ability to travel to various on-campus locations

Required Documents:
  • Resume
  • Cover Letter

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

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Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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