Research Administrative Associate

Research Administrative Associate

Stanford University

Job Number:

The Division of Primary Care and Population Health is seeking a Research Administrative Associate to provide excellent administrative, pre-award and seed grant administration for the Division. The Reseach Administrative Associate is a key member of the research team and will be the primary contact for IRB and pre-award submissions.

Primary Care and Popultion Health comprises a diverse group of talented physicians who strive for excellence in the domains of patient care, quality improvement initiatives, and medical education and clinical research endeavors. In addition to administrative support this person will also submit IRB proposals, submit proposals to the Research Management Group and track seed grants for the division. The successful candidate will be able to work with little supervision on daily assignments and must be able to take initiative on all tasks.

Duties include:
  • Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
  • Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
  • Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  • Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
  • Maintain approved content on websites.
  • Submit IRB and Pre-award proposals.
  • Assist in coordinating division seed grants.
* - Other duties may also be assigned
  • Bachelor's degree
  • Experience working with faculty or supporting senior level managers
  • Strong calendaring and scheduling skills
  • Excellent communication
  • Excellent sense of professionalism
  • Outstanding communication and interpersonal skills
  • Strong desire for making administrative operations run efficiently, effectively and transparently

High school diploma and three years of administrative experience, or combination of education and relevant experience.

  • Proficient computer skills and demonstrated experience with office software and email applications.
  • Demonstrated success in following through and completing routine tasks.
  • Strong organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize and multi-task.
  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Rarely twist/bend/stoop/squat, kneel/crawl.
*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Job: Administration

Location: School of Medicine
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


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