Executive Secretary II

Job description

Position Summary

Provides high-level administrative support for Dr. Debra Furr-Holden, Interim Director of the Division of Public Health, and her research team, the Health Equity Research Workgroup; interacts with stakeholders through phone, email, and in person, including university faculty, staff, members of the news media, and the public; schedules and coordinates logistics for meetings and special events; prepares travel arrangements for conferences and meetings; maintains calendars and monitors day-to-day email and written correspondence; maintains office files and supplies; composes correspondence, reports, agreements, and other documents; other duties as assigned. Prior to the completion of the probationary period, this position requires demonstrated mastery of computer operation and ability to organize varied tasks and meet competing deadlines. This position is located at the College of Human Medicine's Flint Campus in Flint, Michigan.

Unit Specific Education/Experience/Skills

Knowledge equivalent to that which normally would be acquired through a high school education; five to eight years of related and progressively more responsible or expansive work experience in a professional office setting, performing administrative tasks, including experience with: scheduling and coordinating meetings and small conferences; using standard office machines, email, and internet in the performance of tasks related to this position; experience in word processing, spreadsheet use, mail merge, database management, calendaring, publishing, and/or use of presentation software; or an equivalent combination of education and experience.

Desired Qualifications

Experience in maintaining operational and administrative functions of an academic unit or workgroup; ability to work independently; organize and multi-task with attention to detail and accuracy; work with interruptions; coordinate multiple projects and committees with deadlines; compile information and documents in order to develop presentation materials and compose correspondence; working knowledge of MSU policies and procedures; knowledge of university travel and purchasing systems; excellent written and verbal communication skills; experience maintaining a presence on social media and excellent collaborative skills.

Required Application Materials

Cover Letter


3 Professional References


Work Hours


(Bidding Eligibility ends 3/13/18 at 11:55 PM)




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Job No:
Posted: 3/7/2018
Application Due: 3/20/2018
Work Type: