Manager, Procurement & Contracts - Exempt, Recruitment #3264
This is a full-time management (MPP) position. MPP employees serve at the pleasure of the campus President. MPPs do not serve a probationary period and never receive permanent status.
This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
Salary Range and Max Salary
The application deadline is: Wednesday, March 21, 2018
Salary is commensurate with experience.
Conditions of Employment
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.
Due to the nature of this position, the successful candidate is required to complete a background check prior to assuming this position.
Campus Marketing Statement
California State University, Dominguez Hills, was established in 1960 and is one of the 23 campuses that comprise The California State University system. CSU Dominguez Hills is an urban, comprehensive public university that serves a culturally rich, diverse student body of over 12,500 students at the undergraduate and graduate levels. Located on a 346-acre site in the South Bay portion of the greater Los Angeles metropolitan area, CSU Dominguez Hills has a highly pluralistic student body, which includes a significant number of non-traditional, working adult students as well as approximately 2,000 students enrolled in distance learning programs statewide. The University, with its five Academic Colleges, has more than 300 full-time faculty members and is situated in an area characterized by an extraordinary heterogeneity of people, and an extensive array of high technology industries and professional services.
Department Marketing Statement
Department: Procurement, Contracts, Logistical and Support Services (PCLASS)
PCLASS is comprised of the following units within the Division of Administration and Finance: Procurement, Contracts, Facilities Leasing and Scheduling, Records Management, Shipping and Receiving, Asset Management, Inventory Stores and Mail Services. The mission of the department is to procure goods and services as required by the campus community realizing consistent cost savings and cost avoidance, process requests for use of facilities as appropriate, scan departmental records, receive and deliver goods, process and deliver mail, and manage the campus inventory process. All services utilize best industry practices and are in accordance with all aspects of state procurement and contracting law and CSU policies and procedures.
Under general direction of the Director of PCLASS, the Manager, Procurement and Contracts, manages the daily operations of the procurement function which includes purchase orders, service orders, contracts, agreements, MOUs, leases, licenses, supplier management, advertisements and execution of bid documents for Invitation for Bids (IFB),and Request for Proposals (RFP), insurance and bond review, participating in job walks and conducting public bid openings. This position will assist the Director with establishing and updating procurement policies and procedures which ensure compliance with federal, state, and local laws as well as CSU policies and guidelines. Furthermore, the Manager is responsible for all annual reporting to the Chancellor's Office and the maintenance of a large and diverse portfolio of vendors and suppliers. This position will have direct contact with and will respond to inquiries from senior campus officials; the CO and other CSU campuses, as well as outside and regulatory agencies.
Bachelor's degree or equivalent with a major in Marketing, Business Administration, Finance, Public Administration or closely related field.
A master's degree in business, public administration, or related field. Certified Purchasing Manager (CPM), Certified Public Purchasing Officer (CPPO) or Professional Procurement Certification is also preferred.
Equivalent to three to five years of progressive experience in a procurement or contracting operation in a major segment of a business function. Responsibility for interpreting and ensuring compliance with state codes and statutes, regulations, and public policies.
Preferred experience: California State University, higher education, or governmental contracting experience. Experience with automated financial systems involving an integrated relational database; PeopleSoft applications preferred. Experience in the administration of support services areas in higher education. Experience in a public organization with a diverse employee population in a collective bargaining environment.
Required Knowledge, Skills and Abilities:
Applicant must be highly knowledgeable in the Procurement and Contracting profession within a public or private institution. Knowledge utilized includes accounting policies and practices, office methods and procedures, statistical and arithmetic presentation of data, uses of computers in the procurement and contracting functions, and principles of business management. Working knowledge of an educational procurement and contract department, its business law requirements, rules, public code and regulations is also utilized.
Ability to apply procurement and contracting principles to the analysis of complex contracting issues; utilize problem-solving techniques including solutions to complex procurement and contracts problems and concerns; understand and apply applicable public and education code, rules, regulations, policies and procedures, make sound decisions and recommendations regarding accounting activities; lead and direct the work of others; communicate effectively in writing and orally; establish and maintain effective working relationships with others, experience and proven ability in providing customer service to a wide range of constituents across an organization.
Working knowledge of and ability to apply and train staff in general accepted procurement and contracting principles and procedures, state law, and record keeping techniques. General knowledge of personnel management techniques and demonstrated supervisory skills and abilities. Must have strong communication skills, both written and verbal. General knowledge of personnel management techniques and supervisory skills and abilities.
Additional Preferred Knowledge, Skills and Abilities:
Construction Contracting Experience
Process Improvement: Lean Methods
Certification: Valid Drivers License
Reporting to the Director of PCLASS, the Manager, Procurement and Contracts oversees complex daily operations involving procurements, contracts, construction contracting, bidding, Invitation for Bid (IFB), Request for Proposals (RFP), specification review, spend analysis, policy compliance, insurance and bond review, and annual reporting.
50% - Manages daily operations involving procurements and contracts, including construction contracting, bidding, Invitation for Bid (IFB), Request for Proposals (RFP), insurance and bond review. Assists the Director with developing, implementing, and monitoring new and/or revised policies and procedures to ensure compliance with federal and state laws as well as CSU policies and guidelines. Reviews and recommends improved business processes with the Director to effectively manage the Procurement and Contracts business unit. Assists management on particularly sensitive procurement and contracts issues. Assists management within the Administration and Finance Division to ensure optimal and correct integrative business processes within the human resources, budget, procurement, and accounting functions of the division. Prepares management reports for performance metrics and other operational needs and prepares annual reporting to the Chancellor¿s Office. Responsible for maintaining and updating the PCLASS website and forms. Assists with PeopleSoft administration as needed.
30% - Responsible for the effective leadership and management of Procurement and Contracts staff. Responsible for making recommendations to the Director with regards to staff issues, hiring, organizational structure and staff assignments. Provides guidance and direction to staff on routine and complex procurement and contract issues. Communicates the strategic direction for the Director of PCLASS. Review with Director to ensure employees are appropriately tasked, classified, compensated, and evaluated based on their roles within the unit. Provide for staff development and opportunities for participation in process improvement activities. Facilitates communications between staff and the campus community to ensure that Procurement and Contracts is consistently providing resources, such as training, web forms, manuals, flow charts, and process guidelines to meet the needs of the campus.
15% - Training and communication to the campus community. As an alternate to the Director, the Manager represents the department on various committees both university and system-wide pertaining to issues to do with these functions. Assists Director with responses to internal and external audits related to university expenditures and recommends corrective actions as necessary.
5% - Performs other professional management responsibilities as assigned by the Director.
To Apply Please Visit: https://www.csudh.edu/hr/job-opportunities/
To apply for this posting (Non-CSUDH Employees):
Step 1: Select and read the qualifications for the position you are interested in
Step 2: Click 'Apply Now' at the bottom of the screen
Step 3: Login or Register (Create Username and Password)
Step 4: Select apply with or without resume
Step 5: Provide contact information and answer required questions
Step 6: Click 'Submit' Closing Statement California State University, Dominguez Hills, is an equal employment opportunity employer, and is strongly committed to achieving excellence through a diverse workforce. The University actively encourages applications of all qualified individuals.
California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. For more information or definition of these terms please visit, http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf http://www.dol.gov/ofccp/regs/compliance/posters/pdf/Supplement_English.pdf
Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771 or the Academic Affairs Personnel Services Office at (310) 243-3766.
Clery Act crime statistics for CSUDH are available at http://www.csudh.edu/dhpd/dhpd.htm, or by calling University Police at (310) 243-3639.
Upon appointment all candidates must furnish proof of eligibility to work in the U.S.
The California State University is Smoke and Tobacco Free. Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property. Education Code 42356, CCR Title 5, Article 9