Senior Sponsored Projects Administrator, Grants Management

Job description


Job Description Summary:

The Department of Epidemiology and Biostatistics, Milken Institute School of Public Health, George Washington University is seeking a Sr Sponsored Project Administrator, Grants Management. Under the supervision of the Department's Associate Director of Finance and Administration the primary responsibility of the position is to oversee pre- and post-award activities and carry out financial analyses and compliance oversight in support of the Department's sponsored research portfolio, including the recently integrated Biostatistics Center and Computational Biology Institute.

Responsibilities include:

Responsible for leading and overseeing all pre-award activities for the department. Pre-award activities include:
• Ensures compliance with University and agency regulations and sponsored project goals of the department by conducting comprehensive analysis and review of all Requests for Proposals/Applications (RFA/RFP) for business and budget terms and interprets impact of terms and adequacy of budget to perform the work.
• Provides technical guidance and support to Principal Investigators (PIs) in the development and preparation of grant and contract proposals.
• Ensures completeness and accuracy of all proposal element, as well as necessary authorizations.
• Liaises with agencies during the proposal submission and follow-up process.
• Provides PIs with guidance on deadlines associated with the proposal.

Responsible for leading and overseeing the post-award process and managing the research portfolio for the department. Post-award activities include:
• Oversees all communication and coordination with subcontractors and the sponsor.
• Implements best practices and leads process improvement initiatives.
• Ensures compliance with Federal and sponsor regulations and terms of award.
• Oversees the review of the scope of work for initial and annual renewal proposals and determines impact on relevant budgets.
• Approves and reviews expenditures, prepares reconciliation reports, budget projections/analyses, and corrections and adjustments to award budgets; executes labor distribution/redistribution electronic forms, processes expenditures associated with sponsored projects.
• Manages administrative and fiscal activities for awards and ensures all financial requirements have been met on time for closeout of the award.
• Maintains continual contact with Associate Director of Finance & Administration and principal investigators (PIs) to advise on project related issues.
• Oversees compliance with all University policies and guidelines for sponsored projects.
• Advises PIs on various issues regarding awards/projects using knowledge of grant and contract management rules and regulations, financial analytical skills and technical expertise.
• Oversees administrative and financial aspects of subcontractor selection; coordinates semi-annual subcontracting reports for contracts. Reviews, modifies and authorizes project related vendor contracts for allowable costs and adequacy of budget; oversees processing, authorization for payment, and issues related to agreements/invoices.
• Maintains familiarity with University policies and procedures and federal grant and contract regulations; insures all project expenditures are included in Fiscal closeouts; establishes and maintains grant files; and updates appropriate databases.

• Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization plus 5 years of relevant professional experience, or, a Master's degree or higher in a relevant area of study plus 3 years of relevant professional experience. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

• Master's degree in Business Administration or closely related field is preferred, but not required.
•Experience in research administration, grants and contract administration/management or related field, in a university setting, preferred.
• Working knowledge of Uniform Guidance, 2 CFR Part 200.
• Proficiency in post award sponsor systems, data management, document preparation and management, spreadsheet creation and presentation software.
• Places high priority on serving customers (internal and external to the university).
• Ability to communicate in accurate, clear and timely verbal and written communications.
• Ability to serve as a subject matter expert for information and guidance.


Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: Milken Institute School of Public Health (SPH) Family Research Administration Sub-Family Sponsored Projects Stream Individual Contributor Level Level 3 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday through Friday, 8:30am to 5:30pm Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Internal Applicants Only? No Posting Number: S007053 Job Open Date: 03/06/2018 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions
Required fields are indicated with an asterisk (*).

    Applicant Documents
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents

      Documents needed to Apply
      Required Documents
      1. Resume
      2. Cover Letter
      Optional Documents





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        Job No:
        Posted: 3/7/2018
        Application Due: 3/20/2018
        Work Type: