Business Operations Prof II
Provides professional level coordination of the business affairs of a mid-sized to large department, college or unit. Responsible for coordinating, reviewing and assuring that all business transactions follow established fiscal procedures of the University; monitor purchasing card activity; serve as liaison to Business Services and other administrative units; prepares department budget/budget amendment requests; review and approve travel reports; assists with the development of new business policies and procedures. May supervise office clerical and support staff.
The Business Coordinator will assist the Student Life Business Affairs Manager with all business functions for the department, including daily budgeting and accounting tasks, monthly budget reconciliations and reports, annual audits, and year-end close.
This position will primarily be responsible for supporting and coordinating the financial activities for affiliated student organizations on the Kennesaw campus that receive funding allocations from the Student Activity Budget Advisory Committee (SABAC). This position will be the main point of contact for Kennesaw based organizations, working with students to coordinate travel and other activities, and providing support for departmental, student, and campus-wide events such as KSU Day, KSU Explores, Week of Welcome, and Homecoming. This position will also support the Student Government Association, Kennesaw Activities Board, Graduate Student Association, and Carmichael Student Center Operations.
Additional duties include being responsible for the processing of payments for lecturers, speakers, and entertainers, ordering supplies and materials, and assisting Student Life Kennesaw professional staff with contracts, purchasing, eProcurement requisitions, Owl Pay requests and purchasing card payments.
The ability to communicate effectively is important, as this position will work closely with other internal departments such as KSU Legal, Contracts, Procurement, Compliance, Travel, Accounts Payable, and Payroll. Other duties include coordinating, reviewing, and ensuring that all financial transactions are processed accurately and in a timely manner while remaining in compliance with SABAC Protocol and the fiscal/business policies of the State of Georgia, Board of Regents of the University System of Georgia, and the University.
The ideal candidate will have previous experience with accounts payable, purchasing, travel, and contracts, will be detail-oriented with the ability to process data entry quickly and accurately, and be able to prioritize job duties calmly and professionally while working in a fast paced, dynamic and diverse environment. He/she should possess excellent interpersonal skills and be able to communicate effectively with administrators, faculty, staff and students in a courteous and professional manner at all times.
As part of the background check process, this position WILL require a satisfactory Consumer Credit check as a condition of employment and must be able to obtain a purchasing card.
Minimum Hiring Salary:$34,000
Kennesaw State University is an Equal Employment Opportunity/Affirmative Action employer and does not discriminate on the basis of age, color, disability, national origin, race, religion, sex, sexual orientation, and/or veteran status.
Bachelor's degree in business accounting, or related field and 4 years related work experience; or equivalent combination of education and experience.
Previous experience with travel, Concur, accounts payable, purchasing cards and contracts. Knowledge of State financial policies and procedures and basic accounting principles. Familiarity with financial accounting software including SAS and PeopleSoft. Proficient in Microsoft Office programs.