Assistant Head for Administration - Electrical and Computer Engineering (A1800150)

Job description

Assistant Head for Administration
Electrical and Computer Engineering
University of Illinois at Urbana-Champaign

The Department of Electrical and Computer Engineering (ECE) at the University of Illinois at Urbana-Champaign seeks applicants for the position of Assistant Head for Administration. The Department has one of the leading programs in the United States granting approximately 500 B.S. degrees, 125 M.S. degrees, and 70 Ph.D. degrees annually. ECE Illinois has long had an international reputation for excellence in teaching, research and service. ECE Illinois is rich with top instructional laboratories allowing students to learn, invent and dream. The primary function of the position is to serve as the senior financial and human resources officer and provides strategic leadership and planning regarding oversight of fiscal resources, finance functions, research administration, facilities management, and human resource management within the unit.

Specific duties and responsibilities include:

  • Oversees all financial, human resources and administrative operations in the department and ensures that University policy and procedures and relevant state and federal laws and regulations are followed.
  • Manages and supervises the Department's business and human resources functions maintaining and enhancing the strong service orientation of the office.
  • Serves as the departmental contact with various College and Campus Offices and Divisions including facilities management, space utilization and other administrative functions.
  • Serves as the Department Head's designee in a variety of administrative matters with signature authority for business and HR functions.
  • Serves on departmental, college, campus, and/or University committees.
  • Is part of the unit's leadership team; Works closely with the Dean's Office, Engineering business managers, Engineering Human Resources, and University administrative and business offices.
  • Directs and supervises professional and support staff to facilitate effective administration within the department including: delegation of duties/responsibilities; prioritizing workloads to ensure deadlines are met and urgent matters are addressed in a timely manner; monitoring productivity; and overseeing progress of short- and long-term unit objectives and goals.
  • Financial Administration

o Responsible for fiscal management and control of all Department funds including state and federal appropriations, grants, contracts, gifts, indirect cost recovery, and self-supporting funds. Serves as the primary resource for budget preparation, administrative requirements and approvals for grant proposals.
o Implements Departmental policies for the maintenance and management of accounts, monitor expenditures, budget development and preparation of various types of management information.
o Prepares departmental reports and analyses.
o Supervises Business Manager, who oversees accounting operations.
o Supervises Grant Administrator who oversees Departmental-level research operations administration. Oversees and coordinates responses related to Post-Award information and compliance requests. Assists faculty in preparation of grants and contracts, and financial planning and forecasting.
o Oversees the financial aspect of hiring of new staff and determine academic salary recommendations with, and/or on behalf of, the Department Head.
o Identifies areas of fiscal activity that could benefit from improved processes and initiate the development and implementation of process improvements.
o Oversees departmental contracts and affiliation agreements within the department and subunits, ensuring University policy is followed.
  • Human Resource Administration

o Supervises HR Associate who oversees HR and payroll functions.
o Provides counsel to department head and faculty in handling personnel issues, advise Head and faculty on recruitment of academic and civil service staff (including ODEA/AA) policies as well as provide oversight of payroll and appointment processing.
o Prepares reports and analyses relating to human resources matters.
  • Facilities Administration

o Supervises Facilities Director who oversees building maintenance and operations, and service areas
o Coordinates management of physical facilities and works closely with the Department Head on space administration as well as facility remodeling projects.
  • Unit Specific Responsibilities

o ECE Service areas managed by this position include Supply Room, Print Shop, Cafe, Events, Machine Shop.
o Review each area's overall performance based on established measures, evaluate and determine resource allocations for each area.
o Determine staffing levels based on usage and budget.
  • Assume additional appropriate related duties to further the mission of the department.

Minimum Requirements and Qualifications:
  • Bachelor's degree in a business-related area, preferably business administration, accounting, or finance.
  • Excellent written/oral communications, interpersonal and teamwork skills essential.
  • Ability to exercise initiative, confidentiality, discretion, and sound independent judgment.
  • Minimum five years management experience involving administration, fiscal, personnel, and general organizational responsibilities within a large and complex organization with a high volume/time-sensitive workload.
  • Commitment to shared decision-making and experience in working collaboratively in a team environment.
  • Minimum three years of experience in a Supervisory role.
  • Demonstrated experience in the area of human resources.
  • Experience with conflict management and resolution.
  • Ability to interact effectively with faculty, students, staff, alumni and other stakeholders.
  • Demonstrated experience with the use of standard office technology and similar management tools.
  • Direct experience and knowledge of University of Illinois business and accounting systems, as well as business processes, including HR, procurement, payables, receivables, and policies and procedures.
  • Knowledge of and experience working with multiple sources of funds, including state, federal, gift, self-supporting, and ICR.

Preferred Requirements and Qualifications:
  • Master's degree in a business-related area, preferably business administration, accounting, or finance.
  • CPA designation.
  • Six to ten years of management experience involving administration, fiscal, personnel, and general organizational responsibilities within a large and complex organization with a high volume/time-sensitive workload.
  • Knowledge of and/or experience in a land-grant university system.
  • Experience in facilities management in an institutional setting.

The Assistant Head position is a full-time, benefits-eligible academic professional position. The expected start date is as soon as possible after the closing date. Applicants may be interviewed before the closing date; however, no hiring decision will be made until after that date. Salary is commensurate with experience and qualifications.

To apply, please create your candidate profile at and upload your cover letter, resume, and names/contact information for three references by March 27, 2018. Full consideration will be given to complete applications received by the closing date. For further information regarding application procedures, contact Brandi Pulleyblank at [email protected] or 217-333-9698.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit To learn more about the University's commitment to diversity, please visit

College Name or Administrative Unit: Engineering
Category: Academic Professional
Title: Assistant Head for Administration - Electrical and Computer Engineering (A1800150)
Open Date: 03/06/2018
Close Date: 03/27/2018
Organization Name: Electrical and Computer Eng





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Job No:
Posted: 3/7/2018
Application Due: 3/28/2018
Work Type: