Program Assistant 1 (UCP 3)

Job description

Job Title: Program Assistant 1 (UCP 3)
Job ID: 2018465
Location: Storrs Campus
Full/Part Time: Full-Time
Regular/Temporary: Regular

Job Posting

The College of Liberal Arts & Sciences seeks applicants for a full-time position as a Program Assistant 1 (UCP 3) for the Department of Communication. Under the direction of the Administrative Coordinator and the CLAS Business Services Center, provides programmatic and administrative support to the Department of Communication, including purchasing and accounts payable, personnel actions and graduate admissions. The incumbent is expected to work independently, with the defined guidelines established by the program and the supervisor.


  1. Coordinates the graduate admissions functions; disseminates information, collects application materials for the department's graduate programs. Maintains organized files of applicants, assists in the processing of applications for admissions, and writing offer and rejection letters to candidates.
  2. Oversees and directs temporary employees (student labor/special payroll) and the associated Smart HR Transaction and time card processing for the department and faculty members.
  3. Coordinates communication between the department and other campus units in academic and fiscal matters.
  4. Processes faculty travel and reimbursements and other related fiscal documents and serves as a resource for faculty and graduate students on travel and reimbursement policies and procedures.
  5. Processes the purchasing of research equipment and services through online fiscal systems, coordinating with vendors as needed.
  6. Maintains the departmental website and social media accounts.
  7. Coordinates and oversees activities and programs conducted by the department.
  8. Researches and assembles data for budget planning and monitoring.
  9. Performs other related duties as assigned.

  1. Bachelor's degree or equivalent combination of education and experience.
  2. One to three years' experience in a responsible administrative support position which demonstrates knowledge of administrative methods.
  3. Ability to work independently and regularly exercise judgment regarding administrative and program support details and procedures.
  4. Strong technical skills including MS Office Applications.
  5. Good interpersonal and organizational skills.
  6. Good writing and communication skills.

  1. Experience working in a higher education setting.
  2. Experience with online student record systems.
  3. Experience with online student admissions systems.
  4. Experience with online personnel records and recruiting systems.


Please apply online at UConn Jobs at, Staff Positions to submit a cover letter, resume, and contact information for three professional references. Indicate search number 2018465. Employment of the successful candidate will be contingent upon the successful completion of a pre-employment criminal background check. (Search # 2018465)

This job posting is scheduled to be removed at 11:59 p.m. Eastern time on March 20, 2018.

All employees are subject to adherence to the State Code of Ethics which may be found at

The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University's teaching, research, diversity, and outreach missions, leading to UConn's ranking as one of the nation's top research universities. UConn's faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.





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Job No:
Posted: 3/7/2018
Application Due: 3/21/2018
Work Type: