Administrative Support Associate - Advanced

Mar 07, 2018
Institution Type
Four-Year Institution

Open Date: 03/06/2018

Date Initial Screening Begins:

Minimum Education/Experience: High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Special Instructions to Applicant: * Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section. * If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment). * Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.

Job Duties: The selected candidate will be primarily responsible for the processing and management of all accounts and personnel actions in the Department of Engineering. Responsibilities of this position include, but are not limited to, tracking all accounts that include state operating budget, the departmental foundation budget, research budget, indirect budget, and scholarships. The selected candidate will analyze budget data, identify and fix problems, and create reports for the department chair. The selected candidate will also provide grants and contract support for the department. This will include the oversight of all grants and start-up funds for the department. The selected candidate will work with and support the faculty investigators (PIs) to ensure compliance with grant/contact-related ECU policies and external sponsors and procedures. The selected candidate will be the Pre- Reviewer for the Effort Reporting System for the department. The selected candidate will also be responsible for personnel actions and for maintaining related files in the department. The selected candidate will work with the department chair, with search committee chairs, and with the Personnel Committee regarding the hiring process. The selected candidate will complete/compile hiring documents and checklists and will be responsible for creating EPAFs to be approved by the chair and then forwarded to the Dean's office for approval. The selected candidate will work on other projects for the chairperson as needed.

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