Post-Award Administrator

Job description

University of Colorado Denver l Anschutz Medical Campus

Department of Medicine, Division of Gastroenterology

Post-Award Administrator

Position # 00737136- Requisition 10786

* Applications are accepted electronically ONLY at *

This is a re-posting of this position. If you have already applied, you may not apply again.

The Department of Medicine, Division of Gastroenterology has an opening for a full-time University Staff (unclassified) Post-Award Administrator position.

The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002.

A national leader in health care and life sciences, CU Anschutz is the only comprehensive academic health sciences center in Colorado and the largest in the Rocky Mountain region. Located in Aurora, Colo., it is one of the newest education, research and patient care facilities in the world. With six schools and colleges, CU Anschutz trains the health sciences workforce of the future by blending education, research and clinical care all in one place. This strategic collaboration among diverse health care fields allows knowledge to travel directly from the research bench to the patient's bedside.

Job Summary

The University of Colorado, Department of Medicine, Division of Gastroenterology and Hepatology is seeking a Post-Award Administrator. This position is responsible for providing fiscal, research and sponsored project expertise and resources to the faculty and research staff of the Division of Gastroenterology and Hepatology. Although under the direction and guidance of the Research Finance Manager, this position will closely work with Gastroenterology and Hepatology Division faculty and staff, the Office of the Grants and Contracts (OGC), appropriate individuals within the University of Colorado system, and external funding agencies.

The primary responsibility will be in the area of Post-Award management of the extramural and intramural research projects within the Division of Gastroenterology and Hepatology. Post-Award management begins with the pre award coordinator and continues through the life cycle of the grant. Objectives include: oversight of expenditures charged to sponsored projects, managements of subcontracts and contracts, development and management of collaborative funding plans per PI and laboratory, billing of contracts, fiscal and regulatory compliance.

Secondary responsibilities will include providing back up to the Pre-Award Coordinator.

Examples of Work Performed

Award Set-Up & Administration (20%)

  • Upon receipt of award, review funding terms and conditions and identify unexpected changes since the proposal submission. Identify solutions to administering awards that are not consistent with automated procedure (fringe caps, Total Direct Cost F&A caps when issuing a subcontract, faculty salary restrictions and/or caps etc.).
  • Meet with the Principal Investigator to address funding cuts, discuss changes in the research since proposal submission, and review the terms of the award.
  • Work collaboratively with Office of Grants and Contracts (OGC) and set up team to ensure the award set-up accurately reflects the terms and conditions of the award as well as anticipated spending; request appropriate rebudgeting from OGC and/or sponsor.
  • Allocate expenses to the project: payroll funding distribution, CORE lab expenses, recurring IT expenses and service contracts.

Award Administration (50%)

  • Develop research budgets, request subcontracts be issued by OGC and work with subcontractor to execute contract. Subcontract management includes utilizing CU Marketplace to create and manage the Standing Purchase Order, review subcontractor invoices and process for payment. Annual issuing of subcontractor amendments is required. Compliance with sub-recipient monitoring policies.
  • Independently responsible for all department billing of research activities. Use On-Core to identify milestones achievements, bill sponsor per contract terms.
  • Review subcontract terms and conditions. Ensures favorable payment terms, reporting requirements and the handling of residual funds. Subcontracts will then be routed to OGC for legal review and contract execution.
  • Identify, calculate and process all Journal Entries and Payroll Expense Transfers required on sponsored projects.
  • Proactively advise PI and process sponsor and University forms related to carry forward, no cost extensions and close cuts.
  • Communicate with OGC regarding the appropriate F&A rate and the accurate collection of the F&A.
  • Communicate with sponsors on behalf of the PI.

Other (10%)

  • Maintain an electronic filing system of sponsored project documents.
  • On behalf of faculty researchers, serve as liaison to outside funding agencies.
  • Responsible for the oversight of Electronic Personnel Effort Reporting (EPER) compliance for staff and faculty paid on sponsored projects. Advisor to faculty regarding EPER submissions.

Secondary Responsibilities (20%)

  • Serve as pre-award back up in all aspects of pre-award administration. Prepare application for sponsoring agency, including the budget and technical portions of the application and all appropriate assurances for UCD approval and submission to sponsoring agency. Prepare institutional forms and coordinate process for internal approval (routing) of application. Include all sponsor specific application guidelines to facilitate the review process. Finalize and submit final proposal to sponsor according to UCD and sponsor guidelines and timelines.
  • Serve as regulatory coordination back up. Complete and submit continuing reviews, amendments, and other protocol-specific documents.
  • Perform work and special projects as directed by the Research Finance Manager.
  • Other duties as assigned.

Salary and Benefits:

The hiring salary for this position is negotiable and commensurate with skills and experience. This position is not eligible for overtime compensation.

The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.


Minimum Requirements

  • Bachelor's degree.
  • Minimum 2 years' experience in sponsored project administration.
  • Minimum 2 years' experience with financial reporting and/or finance/budgeting.

Preferred Requirements

  • Master's degree preferred.
  • Experience utilizing University of Colorado systems: Peoplesoft, m-fin reporting, CU Marketplace and InfoEd.
  • 1 year experience reviewing and negotiating contract terms.
  • Experience working in the University of Colorado system of higher education environment.
  • Knowledge of research regulatory compliance.
  • 2 years' experience with finance and budgeting

Knowledge, Skills, and Abilities

  • Ability to interpret and apply contract terms and conditions to spending within the University system and policy.
  • Understand the unique processes involved in the overall research effort and possess the ability to comprehend the needs of the individual researchers.
  • Flexibility, e.g., ability to work with shifting priorities and deadline pressure; ability to work independently and as a team member with diverse faculty, staff, and student populations.
  • Demonstrated progressively responsible management experience in research administration, forecasting, and financial management and budgeting.
  • Intermediate knowledge of the regulatory issues associated with the administration of federal, state, industry sponsored, and private foundation grants (e.g. HIPAA and human subjects' protection, Conflict of Interest, Office of Grants and Contracts, and university policies and procedures).
  • Intermediate knowledge of institutional review boards.
  • Ability to interact constructively with management, academic and other professionals with varied interests and perspectives who are involved in research project planning.
  • Excellent written and verbal communication skills in concert with responsibilities to review and edit grant submissions, and write reports summarizing activities.
  • Knowledge of research study application and funded-research processes, which includes knowledge of mechanisms and requirements of various research application processes.
  • Knowledge of and experience with the application and implementation of Federal policy including but not limited to OMB Circular A-21 and OMB Circular A-110.
  • Ability to ensure that all aspects of the research criteria and subcontract agreements have been addressed over the life of the study.
  • Serve as resource and advisor to common research interests with the Children's Hospital, Denver Health Medical Centre, VA Hospital, and National Jewish Hospital or any other institution desiring collaboration with the Division of Gastroenterology and Hepatology.
  • Ability to multi-task and remain detail-oriented.
  • Critical thinking and analytical problem-solving skills to achieve division research objectives.
  • Previous knowledge of and experience with project and budget management.
  • Excellent organizational skills and ability to prioritize competing priorities.

Special Instructions to Applicants:*Applications are accepted electronically ONLY at * REQUIRED APPLICATION MATERIALS: 1). A cover letter/letter of application which specifically addresses the job requirements and outlines qualifications. 2) A current resume/CV. 3) List of 3-5 professional references. Questions should be directed to Ethan Hagen at [email protected]

Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 3-5 references if you are referred to the Hiring Authority for an interview. We will notify you prior to contacting both on and off-list references.

Application Materials Required:Cover Letter, Resume/CV, List of References

Application Materials Instructions:APPLICATION DEADLINE: Review of applications will begin immediately and will continue until the position is filled.

Job Category: Research Services

Primary Location: Aurora

Department: H0001 -- Anschutz Medical Campus - 20189 - SOM-MED-Gastroenterology

Schedule: Full-time

Posting Date: Jan 5, 2018

Closing Date: Ongoing

Posting Contact Name: Ethan Hagen

Posting Contact Email: [email protected]

Position Number: 00737136





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Job No:
Posted: 3/7/2018
Application Due: 5/6/2018
Work Type: