Human Resources and Academic Affairs Generalist

Job description

Hyde Park Campus

2013000 Pediatrics-Administration

About the Unit
The Department of Pediatrics at the University of Chicago is comprised of 158 full-time faculty and other academics and more than 170 staff. We strive to provide the highest level of complex care for children from diagnosis and treatment to conducting research to find promising new therapies with a focus on teaching. We are committed to advancing the frontiers of knowledge, and the education and training of future clinical pediatricians, subspecialists, educators, clinical investigators and physician-scientists. Professional and investigative aspects of medicine are readily combined and the attributes of academic life are easily recognized in the Department of Pediatrics. Our faculty and staff value the designation ‘teacher of teachers' and appreciate the importance of research training, individual creativity and high quality comprehensive clinical care and service. The Department of Pediatrics is a dynamic, stimulating place to work, and because we are focused on growth and improved excellence, our staff have particularly challenging and rewarding roles.

Job Information

Job Summary:

Responsible for assisting with staff and academic affairs human resources activities. Provides ongoing support to Manager, Human Resources and Manager, Academic Affairs, with recruitment, onboarding, payroll, training and talent management activities. Functions with considerable autonomy, assuming responsibility for the oversight and coordination of many and diverse administrative tasks requiring extensive confidentiality and excellent judgement. Responsible for management of annual compliance requirements. Proactively addresses day-to-day operations and projects in the office. Assists with special projects as needed.


Human Resources:

  • Provides support in core HR areas inclusive of recruitment, onboarding staff employees, payroll, training development and employee engagement.
  • Guides hiring managers during the job posting process, with external advertisements, development of interview questions and during the reference check process.
  • Coordinates the staffing process by creating and updating job descriptions, posting positions, reviewing applications, scheduling interviews, closing requisitions, interviewing applicants as required, and maintaining hiring documentation and personnel files. May confer with managers and supervisors in order to identify personnel needs, job specifications, job duties, qualifications, skills, and compensation.
  • Manages visitor and volunteer process.
  • Ensures payroll/personnel paperwork is completed and submitted in a timely manner.
  • Adheres to and advises managers and employees on personnel policies and procedures.
  • Assists with identifying and developing training opportunities.
  • Assists with development and maintenance of metrics and ad hoc reports.
  • Manages HRIS data management activities in Workday.
  • Processes visa materials, working with the University's Office of International Affairs.
  • Responsible for managing termination activities.

Academic Affairs:
  • Manages the process for academic appointments/reappointments for clinical associates and post-doctoral appointments.
  • Onboards postdoctoral researchers, and academic visitors, including coordination of privileging with the University of Chicago Medical Center's Medical Staff Office.
  • Processes visa materials for international visitors, working with the University's Office of International Affairs.
  • Performs payroll activities.
  • Responsible for managing termination activities for other academic appointees, postdoctoral researchers, and academic visitors.
  • Assists with development and maintenance of metrics and ad hoc reports.

  • Exceptional analytical skills required
  • Ability to maintain confidentiality required
  • Ability to create and deliver presentations
  • Ability to work on multiple projects simultaneously, set priorities, and meet deadlines required
  • Ability to partner with different levels of the organization to achieve results required
  • Ability to handle stressful situations
  • Ability to react effectively, quickly, calmly, and rationally during conflicts and emergencies

Additional Requirements

Education, Experience, and Certifications:

  • Bachelor's degree or 4 years of experience required

  • A minimum of four years of experience in human resources, academic affairs, and/or administration with HR responsibilities required
  • Experience in human resources, preferably in medical center or academic environment required
  • Experience with, or knowledge of, employment law required
  • Experience with core HR processes required
  • Demonstrated experience delivering high quality HR services required
  • Experience processing visa petitions and payroll for foreign nationals preferred

Licenses and Certifications:
  • PHR or SHRM certification preferred

Technical Knowledge or Skills:
  • MS Office experience required
  • Workday HRIS experience
  • Social Recruiting experience

Working Conditions and Physical Requirements (if applicable):
  • Ability to work in high stress environment with competing priorities required.
  • Ability to work effectively with constant interruptions required.

Required Documents:

The following documents are required to be considered for this position.
  • Cover Letter
  • Resume
  • Reference Contact Information: 3 references, 2 must be a current/former supervisor and 1 professional reference.

Note: When applying all required documents, including cover letters and references, MUST be uploaded under the resume/CV section of the application.

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 3/7/2018
Application Due: 4/5/2018
Work Type: