Project Coordinator

Location
Chicago, IL
Posted
Mar 07, 2018
Institution Type
Four-Year Institution


Hyde Park Campus

Department
2013006 Pediatrics-General Peds

About the Unit
The Extension for Community Healthcare Outcomes Chicago (ECHO-Chicago) is an innovative program that uses advanced communications technology to bring together academic medical Center expertise with local primary care providers to expand access to specialized care in Chicago's underserved communities. UCM specialty care providers and others from around the region host series of 10-15 sessions, delivered via high-quality videoconferencing technology, designed to train primary care providers to manage complex chronic diseases such as hypertension, ADHD, hepatitis C, childhood obesity, complex women's health, and other topic areas.

Job Information

Job Summary:

The Project Coordinator (PC) is responsible for promoting the ECHO-Chicago vision, and implementing new and existing ECHO-Chicago series, including working with UCM faculty to develop the curriculum, recruiting new providers, conducting evaluation and managing weekly telehealth sessions. The PC also provides some of the technical support related to technology and connectivity, working to resolve technology issues and ensure we are using technology best practices. The PC will apply experience and skills to contribute to the development of projects from the design through the implementation phases, assist in preparation of presentations, social media, circular materials and the coordination of ECHO-Chicago sessions.

ECHO-Chicago is based in the Department of Pediatrics and works to address issues of healthcare access in adults and children living in underserved urban communities. The PC will apply experience and skills to contribute to development of grant and research proposals, preparation of presentations, social media, curricular materials, and the operations of ECHO-Chicago sessions.

It is preferred that the incumbent have access to an insured vehicle and also have a valid driver's license.

Responsibilities:

Operations:
  • Responsible for task leadership and sub-task management for telehealth sessions, including recruitment of new providers, collaborate with facilitator to schedule sessions, and work with team to finalize evaluation tools.
  • Coordinate telehealth sessions and provide pre- and post-session administrative support for program facilitators and community providers related to the telehealth sessions. If unable to attend then identify alternative person to do so.
  • Provide technical assistance to community providers for participation in telehealth sessions. Manage communication with community partners and providers.
  • Facilitate the collection and management of all project related data from participating community partner sites, including provider satisfaction, patient health outcomes, and health center data.
  • Provide administrative support including documentation of session attendance and activities, sending meeting reminders and session's summaries, maintaining calendars, and providing other logistical support to the ECHO-Chicago project.
  • Support development of new series and lead pre-launch activities for new series, including working with facilitator to schedule series, develop curriculum, case templates, and data collection instruments.
  • Assist in preparing and submitting protocols, informed consent and other necessary documents for initial review by the IRB as well as for IRB protocol continuation and amendment.
  • Support preparation and submission of applications for Continuing Medical Education (CME) credit, and requests for CME credit.
  • Provide on-site and/or telephone support (e.g., inquiries, requests for assistance with case presentations, technology equipment, etc.) to community partners.
  • Monitor data flow into respective databases and ensure that collected data are complete, current and valid.
  • Maintain project timelines to ensure projects are completed on time and in alignment with program mission and goals.
  • Recommend procedures to enhance data integrity and data collection.
  • Produce data summaries and reports. Interact with internal, community, and strategic partners in a professional manner and respond quickly to inquiries and requests.
  • Help foster teamwork to complete designated tasks.


Research:
  • Facilitate the collection and management of all project related data from participating community partner sites, including provider satisfaction, patient health outcomes, and health center data.
  • Assist in preparing and submitting protocols, informed consent and other necessary documents for initial review by the IRB as well as for IRB protocol continuation and amendment.
  • Participate in the design, development and execution of research projects and manage assigned projects in collaboration with ECHO-Chicago staff, ensuring that projects progress according to specified time parameters associated with various stages of the project.
  • Monitor data flow into respective databases and ensure that collected data are complete, current and valid.
  • Recommend procedures to enhance data integrity and data collection.


Administration:
  • Facilitate the development of grants and manuscripts in collaboration with the PI and Executive Director.
  • Work with the PI and the team leadership to monitor the overall progress of the project.
  • In collaboration with PI, plan and implement systems and processes to optimize collaboration.


Competencies:
  • Experience or knowledge of group facilitation or other group process skills strongly preferred.
  • Self-motivated, deadline-oriented, collaborative, and thrives in fast paced environment required.
  • Candidate must be flexible, comfortable with uncertainty, and able to effectively set own priorities and juggle several complex tasks at once.
  • Commitment to community-based health, evidence of enthusiasm to work with and facilitate participation of community partners (specifically physicians and mid-level providers at community FQHCs) required.
  • Strong interpersonal and communications skills, commitment to team-based approach to projects, and able to work with executive, clinical, and academic staff is required.
  • Ability to quickly learn and master new technology required.
  • Comfortable with all Microsoft products, electronic survey and database software, videoconferencing hardware and software required.
  • Strong organizational skills and attention to detail required.
  • Excellent oral and written communication skills required.
  • Strong customer service orientation required.
  • Able to maintain data integrity and confidentiality required.
  • Excellent organization, interpersonal and verbal and written communication skills required.
  • Demonstrated project leadership skills required.


Additional Requirements

ADDITIONAL JOB DESCRIPTION:

Education, Experience, and Certifications:

Education:
  • Bachelor's degree in related field (public health, epidemiology, public policy, health studies, or social sciences) required.
  • Master's degree in related field (public health, epidemiology, public policy, health studies, or social sciences) preferred.


Experience:
  • A minimum of two years of relevant work experience in community health, public health, adult education, or a related field required.
  • Experience or knowledge of the health care system, specifically related to community health and health disparities required.
  • Experience in project coordination, planning, and/or management required.
  • Experience or knowledge of group facilitation or other group process skills strongly preferred.


Technical Knowledge or Skills:
  • Knowledge of Microsoft Office required.
  • Familiarity with social media platforms, such as Facebook, Twitter, Instagram and blogpost required.


Working Conditions and Physical Requirements (if applicable):
  • Office environment
  • Ability to bend, crouch, or stoop
  • Ability to sit for up to 2 hours
  • Ability to sit for 4 hours or more
  • Ability to use computers extensively for 4 hours or more
  • Ability to make repetitive wrist, hand, or finger movements
  • Effective audio-visual discrimination and perception
  • Ability to Use Standard Office Equipment


Required Documents:

The following documents are required in order to be considered for this position.
  • Cover Letter
  • Resume
  • Reference Contact Information

NOTE: When applying, all required documents, including cover letters, MUST be uploaded under the Resume/CV section of the application.

Benefit Eligibility
Yes

Pay Frequency
Monthly

Pay Range
Depends on Qualification

Scheduled Weekly Hours
40

Union
Non-Union

Job is Exempt?
Yes

Drug Test Required?
No

Does this position require incumbent to operate a vehicle on the job?
No

Health Screen Required?
No

Posting Date
2018-03-06-08:00

Remove from Posting On or Before
2018-09-06-07:00

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time
JR00705

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here http://www.uchicago.edu/

PI101484431

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