Senior Administrative Assistant and Office Manager

Location
Arlington, VA
Posted
Mar 07, 2018
Institution Type
Four-Year Institution


Job Category Staff and Administrator

Posting Number M00867

Department Academic Affairs

Reports To Provost

Point of Contact Michael Schuchert

Responsibilities

The Senior Administrative Assistant and Office Manager oversees Academic Affairs' day-to-day operations to ensure timely and accurate completion of department work. This position also provides executive support of Marymount's Provost and Vice President for Academic Affairs and Enrollment Management. The position also supervises two (2) permanent Administrative Assistants and may supervise student and temporary employees.

The Senior Administrative Assistant and Office Manager:
  • Provide executive assistance to the Provost which includes scheduling, preparing daily work logs, drafting correspondence, and minute taking at key meetings.
  • Oversee planning of academic convocations and commencement; plans special events for faculty.
  • Ensures complete and accurate faculty records including correspondence, personnel action forms (PAFs), credentials, and files related to full and part-time faculty.
  • Coordinates the administrative support of Associate Provosts, and operational assistance to other senior staff members.
  • Coordinates AA front office purchasing via check requests and the university's requisition system.


Minimum Qualifications

  • Bachelor's degree (BA, BS, etc.)
  • At least 5 years of related experience supporting an executive or senior level manager.
  • Microsoft Office to include proficient skills in Excel, Word, and Powerpoint.
  • Office management and superviory experience.
  • Excellent communications and interpersonal skills.


Preferred Qualifications

  • Experience working in a higher education institution.


Special Notes to Applicants



Application materials must be received by

Open Until Filled Yes

University Profile

Marymount is a comprehensive Catholic university that emphasizes the liberal arts, career preparation, and personal and professional development. A diverse and welcoming learning community, Marymount serves nearly 3,400 undergraduate and graduate students. The university's location in suburban Arlington, Virginia, offers easy access to the rich resources of the nation's capital. Marymount University is an Affirmative Action/Equal Opportunity employer.



Job Duties

Percent of total time 35

Responsibility / Duty

Provide executive assistance to the Provost which includes scheduling, preparing daily work logs, drafting correspondence, and minute taking at key meetings.

Percent of total time 20

Responsibility / Duty

Manage two part-time administrative assistants.

Percent of total time 15

Responsibility / Duty

Coordinates the administrative support of Associate Provosts, and operational assistance to other senior staff members.

Percent of total time 10

Responsibility / Duty

Oversee planning of academic convocations and commencement; plans special events for faculty.

Percent of total time 10

Responsibility / Duty

Ensures complete and accurate faculty records including correspondence, personnel action forms (PAFs), credentials, and files related to full and part-time faculty.

Percent of total time 5

Responsibility / Duty

Coordinates AA front office purchasing via check requests and the university's requisition system.

Percent of total time 5

Responsibility / Duty

Respond to inquiries from guests, students, faculty, and staff who call, visit, or email the office. Provide back-up for the administrative assistants.




Supplemental Questions

Required fields are indicated with an asterisk (*).
  1. * Do you have at least 5 years of related experience?
    • Yes
    • No
  2. * Do you hold a Bachelor's degree from an accredited university?
    • Yes
    • No
  3. * How many years of related experience and/or training do you have in a Higher Education setting?
    (Open Ended Question)
  4. * Do you have experiencing supporting senior level management?
    • Yes
    • No
  5. * Do you have supervisory / managerial experience?
    • Yes
    • No
  6. * Do you have a minimum of 2 years customer service experience?
    • Yes
    • No




Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. References
Optional Documents

    PI101482988

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