Administrative Assistant (Reg FT)

Mar 06, 2018
Institution Type
Community College

Administrative Assistant (Reg FT)

Community College of Allegheny County

General Summary:
Performs advanced paraprofessional assistance to the Vice President; responsible for highly responsible and complex clerical and administrative duties; may assign and review the work of assigned clerical personnel.

Work location and additional information:
As an applicant, please anticipate taking job specific tests that may be administered if selected for testing.

Campus: Office of College Services

Days and Hours (for hourly position):
Monday - Friday; 8:30 am to 4:30 pm

Additional hours, including evening and weekend hours, may be required to meet the needs of the department.

Job Specifications:
Associate's degree or completion of at least 60 college credits, Bachelor's preferred. Minimum of 5 years experience in similar responsible paraprofessional administrative position; typing (minimum 60 wpm); excellent organization and communication skills; ability to maintain confidentiality; ability to work under limited supervision. Knowledge of Microsoft Word and Outlook is essential. Knowledge of Excel, PowerPoint and the ability to navigate the Internet strongly preferred.

Job Duties:
1. Perform a wide variety of complex, responsible, and confidential paraprofessional administrative duties in support of the Vice President's office.
2. Perform senior level clerical duties including preparing correspondence and reports, organizing and planning projects and functions, scheduling meetings, distributing mail; screening calls and visitors; and organizing files.
3. Interpret and explain College and department policies, rules, and regulations in response to inquiries; refer inquiries as appropriate.
4. Coordinate and make travel arrangements; maintain appointment schedules and calendars; arrange meetings and conferences.
5. Perform accounting functions related to accounts payable or receivables.
6. Maintain time card and payroll records including employee evaluations and disciplinary actions; maintain personnel files and records.
7. Order and purchase supplies for the department.
8. Participate and assist in the administration of a department budget; compile annual budget requests, and recommend expenditure requests for designated accounts.
9. Assist with preparation of meetings, including posting notices, preparing the agenda, assembling background materials, and typing minutes of meetings as assigned.
10. Plan, assign and supervise the work of assigned clerical personnel; assist with the completion of performance evaluations of assigned personnel; train staff in office methods and procedures.
11. Build and maintain positive working relationships with co-workers, other College employees and the public using principles of good customer service.
12. Assist in developing department policies and procedures in order to meet department objectives.
13. Perform other duties as assigned.

Job Category: Office Support Staff/Maintenance/Housekeeping

Job Type: Full-time

Department: Human Resources

Job Open Date: 03-02-2018

Job Close Date: 3/16/2018

All applicants must apply online at: The College's online application system will allow you to complete a college application, apply online, answer screening questions, and attach a resume, cover letter and other documents.



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