CLERICAL ASSISTANT III - STUDENT AFFAIRS


CLERICAL ASSISTANT III - 	STUDENT AFFAIRS
Southwestern College


RESPONSIBILITIES: Under the direction of the Vice President for Student Affairs, provides specialized clerical and technical support for the Administrative Assistant in the Office of Student Affairs; maintains the weekly calendar for the Vice President for Student Affairs; performs clerical and administrative duties which require independent action while following established guidelines and procedures; maintains accurate records which include absence reports, attendance records, budget, travel, and other specific areas as assigned; acts as initial telephone and personal contact for the Office of Student Affairs for the general public, students, college staff and other college officials; obtains information and performs basic research projects using on-line applications.

REPRESENTATIVE DUTIES: Prepare a wide variety of office communications including letters, memoranda, simple reports, electronic mail, meeting notes, flyers and bulletins; use integrated office software for distribution of various office communication; answer telephone in a pleasant manner; route messages to appropriate persons, offices and areas; handle difficult phone calls from the public, students, staff and college officials; prepare daily, weekly and monthly schedules for Vice President for Student Affairs; schedule and confirm weekly appointments, monthly group meetings and special events with staff, division managers and the Superintendent/President's Office; set up appropriate meeting rooms and hospitality requirements with appropriate follow through; revise schedule as needed; communicate revisions to appropriate parties; maintain travel, attendance and absence records for Student Affairs Managers, Office of Student Affairs staff and the Vice President for Student Affairs; monitor all Student Affairs budgets through use of college network computer program; ability to perform basic Internet research projects; download information from online sources and present the information to administrators and staff; maintain all office supplies, machines and equipment; order supplies as needed; select, train and provide work direction to student workers; maintain, update and revise college-wide and division policies and procedures and communicate updates and revisions to appropriate staff; maintain reference and research materials.

EDUCATION AND EXPERIENCE: Any combination equivalent to: graduate from high school including course work in office procedures and equipment, and two years of clerical experience in a related college office or program involving operation of a computer terminal.

SALARY & BENEFITS:
Range 13, Steps 1-6, $3,207.00-$3,902.00. Initial placement for external applicants is Step 1. An excellent benefits package which includes medical, vision, dental, retirement, vacation, generous sick leave package, and life insurance is available for the employee and eligible dependents.

WORKING DAYS & HOURS:
Monday-Friday: 8:00 a.m. - 5:00 p.m. (Approximately). Work schedule may be adjusted to meet the needs of the department.

STARTING DATE:
As soon as the successful candidate is identified and following the subsequent governing board approval.

APPLICATION DEADLINE:
All application materials must be received on-line at https://jobs.swccd.edu/postings/2500. Position is open until filled. Applications received by the first screening deadline of 11:59 p.m. on Friday, March 23, 2018 are guaranteed to be reviewed by the selection committee. Any application received after the deadline is not guaranteed a review.

FAXED MATERIALS ARE NOT ACCEPTED.

APPLICATION PROCEDURES: Submit the following application materials on-line:

	(1)	Letter of application (cover letter)
	(2)On-line application
	(3)Resume
	(4)Supplemental Questionnaire

It is the sole responsibility of the applicant to ensure that all application materials are received by the deadline date. A separate, complete application packet is required for each position for which you are applying for.

All materials included in your application packet become District property,
will not be returned, will not be copied, and will be considered for this opening only.
We reserve the right to re-open, re-advertise, delay or cancel filling this position.

If additional positions become available in this classification, applications received in response to this posting may be considered for those additional positions for up to 90 days after final board approval.

INTERVIEW TRAVEL COSTS MUST BE BORNE BY THE APPLICANT.

As an Equal Opportunity Employer and in compliance with the American with Disabilities Act, Southwestern Community College District will make reasonable accommodations for individuals with disabilities

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