Associate Registrar

Job description

Florida Polytechnic University, started as a university of engineering and technology, is designed to be different so that graduates possess the talent and job-ready skills to stand out from the crowd. While other top engineering schools in Florida have centers of innovation, Florida Poly was established on April 20, 2012, as a wholly innovative university dedicated to the principle that innovation occurs when research and creativity are applied to real-world challenges. Florida’s only public university for engineering and technology dedicated to science, technology, engineering and mathematics (STEM) was created to be both a rigorous academic institution and a powerful resource for high-tech industries.

Located along Florida’s I-4 High Tech Corridor, Florida Poly opened its doors in August 2014 as the state’s 12th university and the only one dedicated to core subjects in Science, Technology, Engineering and Mathematics (STEM education). The non-traditional academic environment focuses on applied learning, specifically in technology and engineering. Small class sizes give faculty the opportunity to work closely with high-caliber students, and the most advanced technology, including a Supercomputer, 3D printing lab, media lab and nanotechnology lab, sets Florida Poly apart from other state universities. Florida Poly’s innovative approach to higher education allows students to learn strong fundamentals within a traditional university department structure, while giving them opportunities to apply their learning through research and projects in emerging high-tech concentrations like Cyber Security, Big Data Analytics, Machine Intelligence and more. The University partners closely with industry leading firms, and faculty members are rewarded for more than just publishing. Industry involvement, problem solving, and the commercialization of technology and research through start-ups and small businesses are encouraged.

Florida Polytechnic University is an equal opportunity/equal access institution. It is the policy of the Board of Trustees to provide equal opportunity for employment and educational opportunities to all (including applicants for employment, employees, applicants for admission, students, and others affiliated with the University) without regard to race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status or genetic information.

Job Summary

The position of Associate Registrar is a management position and a principal professional subordinate to the University Registrar. This person is head of the office in the University Registrar’s absence. The person in this position will manage the details of systems in maintaining, evaluating, and improving the functional and technical aspects of all systems utilized by the Registrar’s Office; will represent the University Registrar/Registrar’s Office on various campus committees; and will support the University Registrar with course and exam scheduling.


  • Researches and implements new CAMS and Workday functionality as appropriate to improve office functions and processes.
  • Create and maintain the SIS and all other system functional test plans and work with other offices, if needed. Manage testing process with functional team members to complete testing including communication and follow-up.
  • Analyze processes, suggest, and implement changes to systematic programs for improving automation within the office as well as on the Florida Polytechnic University campus in coordination with appropriate departments or stakeholder.
  • Draw upon curriculum policy and higher education rules and regulations experience to ensure proper execution of new process and/or procedures.
  • Troubleshoot all functional problems in systems as necessary, prioritizing all requests from functional employees and communicating the priorities with IT.
  • Manage the functional requirements of all major and minor upgrades and patches for the CAMS and Workday Student Systems. Coordinate with IT for all system updates, changes, and implementations.
  • Responsible for managing and regularly reviewing security access to the SIS and all systems utilized in the Registrar’s Office, including keeping records for all access requests to systems and for projects requiring data access, providing necessary signatures, forms, and approvals.
  • Responsible for functional training to new users on the SIS and Registrar related systems, including appropriate documentation.
  • Manage catalog updates and its publication.
  • Works on technology projects as necessary in conjunction with IT and campus groups, for example: Review Acalog software and enhance use or provide suggestions.
  • Manage webpage content in cooperation with Marketing and Communications.
  • Works with IT to complete the implementation of the Florida Virtual Campus integration project and the National Student Clearinghouse services.
  • Assist with the process of course and exam scheduling in SIS.
  • Provides assistance on special projects and duties as assigned by University Registrar.
  • Other duties as assigned.



  • Knowledge of and ability to operate in accordance with Federal, State and local laws and guidelines, including FERPA regulations, Florida State BOG Regulations, and Florida Polytechnic University rules and policies.
  • Ability to handle sensitive and confidential information in the utmost professional manner.
  • Organized and experienced in prioritizing and managing multiple projects.
  • Ability to manage student records in a computerized environment with multiple systems.
  • Excellent interpersonal skills with the ability to manage competing interests.
  • Skilled networker and researcher to acquire knowledge and solutions.
  • Ability to train individuals or groups on software use, including the creation of training material.


  • Master’s degree in an appropriate area of specialization or 3 years of related professional work experience in programming and/or software implementation and 3 years of related professional work in a Registrar’s Office; or a Bachelor’s degree in an appropriate area of specialization and 3 years of directly related professional work experience.


  • Work experience for software implementation in a higher education environment, including testing software.
  • Experience in working with third party vendors and managing these relationships.


  • This position requires a criminal background check.
  • This position is subject to federal and state privacy regulations.

NORMAL WORK SCHEDULE: This position is salary exempt.   The normal work schedule is Monday – Friday, 8:00 a.m.-5:00 p.m., however, occasional overtime (weekends and evenings) may be required.

TARGET HIRING SALARY:  $70,000 - $75,675, commensurate with experience.

APPLICATION DEADLINE DATE:  The position is open until filled.

Special Instructions Regarding Attachments:

Required attachments are listed on each posting.   Please be sure to attach all required documents in the Resume/CV field before continuing through the application. Once your application has been submitted, no changes may be made and additional attachments will not be considered. 

An unofficial copy of the degree/transcript is acceptable during the application process. For positions requiring a degree, the official transcripts are required upon hire. 

Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline.

All document(s) must be received on or before the closing date of the job announcements.

This position requires a background check, which may include a level II screening as required by the Florida Statute §435.04. 





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Job No: R491; P00225
Posted: 3/6/2018
Application Due: 4/24/2018
Work Type:
Salary: Target Hiring Salary: 70K to 75,675; commensurate with experience