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Coordinator of Facilities and Summer Operations

Job description



Coordinator of Facilities and Summer Operations

Union Level:
Department: Student Life
Campus: Stockton
Posting Number: 201301295P
Full or Part Time: Full Time
Number of Months: 9
Work Schedule: Work performed during standard business hours of 8-5, M-F. Position requires working occasional nights and weekend hours (specifically during summer conference sessions). Limited travel required to run errands, to attend meetings or conferences. This is a temporary position anticipated to work four (4) to six (6) months. This is a non-benefit eligible position
Position End Date:
Open Date: 03/05/2018
Close Date:
Open Until Filled: Yes
Special Instructions:

Primary Purpose:
Responsible for planning, monitoring and staffing the summer conference program as it relates to housing needs of conference participants. Manages maintenance service requests to Physical Plant during both the academic year and summer terms.

This is a temporary position anticipated to work four (4) to six (6) months. This is a non-benefit eligible position

Essential Functions:
1. Oversees the summer operations program, including hiring, training and supervision of staff.

2. Implements procedures to assign summer operations staff to a rotational duty schedule for the summer.

3. Monitors and keeps track of the summer operations budget in relation to staff.

4. Prepares billing; invoices for space usage by Conference Services.

5. Creates and maintains a master summer calendar of all important events, conferences, cleaning, and moving dates.

6. Oversee year-round University Relation program; management includes billing, financial projections and placement in conjunction with the Assistant Director for Housing Administration.

7. Establishes and maintains accurate records and prepare program reports for Associate Director for Residential and Dining Facilities.

8. Processes requests for service made by students during the academic year and summer term. Works with Physical Plant to ensure service requests are addressed in a timely fashion.

9. Represents the department and participate on committees and University community activities.

10. Works closely with Physical Plant and the Assistant Director for Housing Administration to ensure a proper cleaning rotation of housing facilities, building preparations and repairs.

11. Assures that accurate inventory records are maintained for keys, furniture and other fixtures as required.

12. Performs other appropriate job-related duties as assigned by the Associate Director for Residential and Dining Facilities.

Minimum Qualifications:

  • Two (2) years’ work experience demonstrating customer service, staff supervision, payroll monitoring, and budget maintenance.

    Preferred Qualifications:
    Skills/Knowledge and Expertise:
  • Bachelor’s Degree.
  • Strong written and verbal communication skills.
  • Ability to deal with stressful situations and effectively manage conflict to resolution.
  • Demonstrated ability to manage a program, including budget and staff oversight.
  • Sound problem solving skills, organizational and analytical skills.
  • Ability to work in a collaborative environment as well as an independent contributor.
  • Must be flexible and be able to maintain effectiveness when experiencing major changes in work tasks, the work environment, or conditions affecting the organization.
  • Computer literacy (word processing, spread sheets, data base management).
  • Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion.

    Physical Requirements:
    The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Requires extended periods of sitting and repetitive hand/wrist motion. Occasional walking and standing, with infrequent bending, kneeling and squatting. May need to lift up to 50 lbs.

    Work Environment/Work Week/Travel:
    Work performed in a standard office environment with frequent use of phone, computer and other communication devices. Work performed during standard business hours of 8-5, M-F. Position requires working occasional nights and weekend hours (specifically during summer conference sessions). Limited travel required to run errands, to attend meetings or conferences.

    Valid driver’s license required. Incumbent must also be able to meet the University’s fleet rules and be eligible to drive for University business. The University and its insurance carrier reserves the right to exclude applicants based on their driving record.

    Hiring Range: Min $17.01 per hour to Mid $18.00 per hour, non-exempt

    To apply, visit: https://pacific.peopleadmin.com/postings/11591

    Background Check Statement:
    Applicants who are selected as final possible candidates must pass a criminal background check.

    AA/EEO Policy Statement:
    University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.

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    Job No:
    Posted: 3/6/2018
    Application Due: 5/5/2018
    Work Type:
    Salary: