Part-Time Professional Assistant to the Dean

Miami, FL
Mar 06, 2018
Executive Administration Jobs
Position Type
Institution Type
Community College

Job Title Part-Time Professional Assistant to the Dean
Job ID 995949
Location Wolfson Campus
Full/Part Time Part-Time
Regular/Temporary Temporary

Job Details

Job Family
STAFF - Support Staff
$21.81 - $29.80
Visual Arts
Reports To
Closing Date
Open Until Filled
FLSA Status

Job Summary

The Professional Assistant is responsible for assisting the Dean with the proper functioning and smooth operation of day-to-day operations of the department by utilizing sound professional managerial decisions.

Duties & Responsibilities

  • Assists in the process of scheduling courses and full-time/part-time faculty
  • Assumes responsibility of the Dean in his/her absence
  • Provides academic and career advisement for students including new and transfer students
  • Reviews applicant's portfolios and aids in admission decisions
  • Coordinates and oversees department events
  • Coordinates and manages departmental personnel paperwork
  • Assists with interviewing, hiring, and managing adjunct faculty
  • Assists with employee orientations and training
  • Works with personnel in the department to identify equipment and facility needs
  • Assists faculty with the books/materials ordering and distribution
  • Ensures the availability of program information
  • Assists the department with academic student services
  • Assists the dean with planning recruitment and retention activities
  • Updates and maintains the departmental database
  • Verifies graduation eligibility for both Associate and Bachelor Degrees as applicable
  • Performs other duties as assigned

Minimum Requirements

  • Master's degree in a related field and one (1) year of professional level experience; or Bachelor's degree in a related field and three (3) years of professional level experience
  • All degrees must be from a regionally accredited institution
  • Knowledge and understanding of college organization, goals, and objectives, policies and procedures
  • Ability to work on multiple projects simultaneously and work well under limited time constraints
  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations
  • Ability to write reports, business correspondence, and procedure manuals
  • Ability to establish and maintain working relationships, present information, and respond to questions from groups of managers, clients, customers and the general public
  • Ability to analyze a variety of administrative problems, to make sound recommendations as to their solution and to prepare working procedures
  • Skill in budget preparation and fiscal management
  • Knowledge of Microsoft office software an specific computer programs related to areas of responsibility
  • Ability to work a flexible schedule that may include evening and weekend assignments
  • Ability to work effectively in a multi-ethnic and multi-cultural environment with students, faculty and staff


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