Academic Advisor

Job description


Job Description Summary:

The School of Engineering and Applied Sciences, Academic Advisor is responsible for providing educational guidance and assistance for students by planning schedules, recommending courses and determining appropriate education solutions for School of Engineering and Applied Science students. They must also follow through and track the advancement of students.

More specifically, the Academic Advisor is responsible for:
• Monitors the academic progress of students throughout their course of study and provides advising services, in consultation with faculty advisor, to promote successful completion of their program. Advises students on academic, career and personal issues. Serves as the primary advisor for freshmen; identifies the educational and career options, and majors, appropriate for each freshmen and assists with the analysis of each option, including possible outcomes and implications. Acts as primary liaison, identifies current and potential needs or problem areas (e.g., study skills, tutoring, non-academic issues) and connects to appropriate campus resources. Meets at least monthly with all students on probationary status to improve performance; refers students to Counseling Center, Dean of Students office, or other appropriate offices as needed. Coordinates SEAS tutoring services and refers students to such services as needed.

• Works closely with faculty, students, departments, Associate Deans, and Director of UG records, and student organizations and offices to coordinate undergraduate student activities. Includes coordination with SEASPAN (the SEAS peer mentoring program). Develops and schedules a program/event work plan in accordance with specifications, objectives and funding limitations. Assigns, supervises, and reviews work of part-time student employees and keep track of hours worked.

• Maintains student records, by using DegreeMap and other systems currently in place including Banner. Institutes confidentiality procedures, and prepares reports as needed by the Associate Dean and/or Director of undergraduate student records; determines eligibility and satisfactory progress toward degree. Based on SEAS regulations, recommends and refers probation, suspensions, Dean's Honor lists, Dean's commendation lists and other awards to Associate Dean.

• Assists in recruitment, orientation and registration activities for incoming freshmen; to include planning and implementing the New Student Getaway for incoming freshmen. Provides check-in and program support for Colonial Inauguration. Conducts and coordinates engineering school tours for prospective students. Assists with Engineering school outreach programs for high school and middle-school such as JETS program, high school medals etc.

• Performs other work-related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a Bachelor's degree in an appropriate area of specialization. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

- Knowledge of and experience in Engineering or Professional degree programs or program coordination, especially in the area of student engagement and retention, are preferred.
- Knowledge of Engineering school degree programs, curricula, facilities, and student activities.
- Advising experience within an academic setting disseminating academic information, retention and academic engagement activities.
- Proficiency in utilizing DegreeMap or a similar system.
- Experience with data entry & records management using enterprise management system (Banner).
- Prior experience in conducting recruiting tours of campus or engineering school.
- Proficiency in Microsoft Office Suite
- Attention to details.


Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: School of Engineering and Applied Sciences (SEAS) Family Student Affairs Sub-Family Academic Advising Stream Individual Contributor Level Level 1 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: M-F 9:30 to 5:30 Position Designation: Essential: Employees who perform functions that have been deemed essential to maintaining business or academic operations. Employees are generally expected to work from home during an event and may be asked to physically report to work. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants: Internal Applicants Only? No Posting Number: S006922 Job Open Date: 03/05/2018 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions
Required fields are indicated with an asterisk (*).
  1. * What is your salary range expectation?
    (Open Ended Question)

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Names and Contact Information for References

Documents needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Names and Contact Information for References





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Job No:
Posted: 3/6/2018
Application Due: 3/20/2018
Work Type: