<< Back to Search

Accountant II-Grants and Contracts

Job description

We are currently seeking a Grants and Contracts Accountant II who will advance the institution's proud tradition of excellence in academics, student life and community service.

The Opportunity

In this role, you'll provide legal support and assist the Assistant General Counsels with legal research, preparing and reviewing contracts, litigation management and support, interfacing with external/internal stakeholders, file management, and administrative tasks.

If you are detail oriented and a person who gets things done, this is the position for you.

If this sounds like the role for you and you're ready to join an amazing team, please apply right away.SUMMARY

This position is responsible for the financial and accounting administration of grants and contracts accounts awarded by federal, state, and private sources. Ensure compliance with rules and regulations, including, but not limited to expenditure allowability, invoices, cash draw-down, accounts receivable, financial reporting, cost sharing documentation, cost transfers, adjusting entries, extensions, account close-out, indirect costs, sub recipient monitoring, account reconciliations, and annual audit requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  1. Manages assigned grants ensuring all fiscal transactions are as per conditions established by contract covenants and are in compliance with criteria set forth by the donor and the condition of the grant overall reflects accurately in the balance sheet and the profit and loss statement;
  2. Performs indirect cost calculations as per contract and submit reimbursement requests to sponsoring agencies either online or through manual invoice. Remains in contact with the HCC grant Budget Authorities and various granting agency representatives for guidance and to resolve any issues related to the grants;
  3. Develop/assists and manages financial system tables for grant funds, organization and programs to provide a proper accounting for transactions and to assure that funds are not expended or posted beyond the end of a grant period;
  4. Controls fund disbursements in concert with documented reimbursement requirements of the funding source;
  5. Reviews direct payments to determine that expenditures are in compliance with contract covenants, federal and state regulations and Houston Community College policies. May inform Principal Investigator of non-conformance and assist in resolving compliance issues;
  6. Establishes and maintains separate accounting funds for each grant/award in order to maintain the fiscal integrity and to monitor cash requirements, actual use, and budget availability of individual grants;
  7. Interprets contract covenants and federal and state regulations for grants to support decisions or approvals requested from senior management relative to grants;
  8. Reviews payments to vendors for goods or services provided to a grant;
  9. Monitor, account for, and assists in the collection of outstanding receivables from federal, state, local and other entities as assigned;
  10. Trains and provide support to grant budget authorities in internal HCCS budgeting and accounting policies and procedures;
  11. Manage and control general ledger and subsidiary ledger accounts for all grant transactions. Reconcile all grants on an ongoing monthly basis. Terminate all fiscal activities and close out all accounts at the end of the grant period;
  12. Prepare periodic interim and final financial reports as required by contract covenant or federal and state regulations; and
  13. Prepares audit adjustments, schedules and annual financial statements in accordance with Uniform Guidance, the State of Texas Single Audit Circular and GASB.

To perform this job successfully, an individual must be able to perform the essential duties and responsibilities listed above. The qualifications listed below are representative of the education, experience, knowledge, skills, and/or abilities required.

Bachelor's degree with a major in accounting or related field required.

Three (3) years of general ledger and fund accounting experience preferably with one year in grants accounting in a higher education institutional environment.

  1. Must be proficient in use of Microsoft Office and PeopleSoft Finance;
  2. Demonstrated ability of working in a complex multi-fund accounting environment, interfacing with all levels of an organization both internally and externally;
  3. Must be conceptual and able to identify and resolve complex technical accounting and financial matters relating to grants;
  4. Must be familiar with Uniform Guidance and grant accounting matters to successfully manage grants so as to maintain Houston Community College's institutional credibility and its ability to obtain grant funds; and
  5. Must be able to provide functional leadership and represent HCC in fiscal matters when dealing with auditors and federal and state granting authorities.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor.

This job description may be revised upon development of other duties and changes in responsibilities.

The Organization

Houston Community College (HCC) is an open-admission, public institution of higher education offering a high-quality, affordable education for academic advancement, workforce training, career development and lifelong learning to prepare individuals in our diverse communities for life and work in a global and technological society. We're proud to say that 98 percent of our graduates step into a job in their field of study immediately upon graduation. One of the largest community colleges in the nation, HCC has served the Greater Houston area for over four decades. Accredited by the Southern Association of Colleges and Schools, and the Schools Commission on Colleges, we offer 300+ associate degree and certificate programs to 75,000+ students across 13 Centers of Excellence and online each semester. We are proud to be No.1 among all community colleges in the nation in providing associate degrees to minorities and No.1 in educating international students, with 10.4 percent of our student population from outside the USA. Our vision is to become the Employer of Choice in support of our mission for Student Success by attracting, retaining and motivating the best employees.

The Team

Be a part of a dynamic community dedicated to providing the resources, guidance and inspiration needed to create the ultimate student experience: from registration and financial aid applications to the first time they arrive at one of our Centers of Excellence or log in to their first class, from academic success planning to providing a safe environment, and from connecting them with community networks to launching them into the career of their dreams. Make their student experience exceptional.


Houston is a city with limitless possibilities:
  • Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City's 55.
  • 145 languages are spoken here.
  • Overall after-taxes living costs are 5.6 percent below the average for all 308 urban areas recently surveyed.
  • Houston is a major-league sports town, and don't forget the annual Houston Livestock Show & Rodeo.
  • The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
  • World-renowned medical care. The Houston metro area has long been known for its first-rate health care system, with many Houston area hospitals consistently ranking among the nation's top institutions.
  • With over 150 museums and cultural institutions in the Greater Houston area, museums are a large part of Houston's cultural scene.
  • Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants and eating establishments covering 60+ cuisines.

EEO Statement

Houston Community College does not discriminate on the bases of race, color, religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran's status. The following person has been designated to handle inquiries regarding the non-discrimination policies:

David Cross, Director EEO/Compliance, Title IX Coordinator
Office of Institutional Equity

PO Box 667517

Houston TX, 77266

713 718.8271 or [email protected]

HCC values its employees and their contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning environment that encourages diversity, innovation and creativity, and inclusion.

Individuals with disabilities, who require special accommodations to interview, should contact (713) 718-8565.





Diversity Profile: University


Learn more on Inside Higher Ed's College Page for University

Arrow pointing right
Job No:
Posted: 3/6/2018
Application Due: 3/21/2018
Work Type: