Academic Coordinator 499816

Job description

Academic Coordinator 499816

Position Type: Staff

Position Number: 499816

Department: Family and Consumer Sciences

Job Summary/Basic Function:
The purpose of this position is to provide support to a complex, interdisciplinary department of faculty, ensure excellence in student engagement, and support excellence in instruction, research, and service. The person in this role is expected to effectively manage assigned academic tasks, including aiding with recruitment, retention, and matriculation assistance.

This person is a liaison inside and outside of the department. He or she supports faculty members in conducting advising in an interdisciplinary department. Faculty members are responsible for conducting quality academic and career counseling and they provide the Academic Coordinator with detail instruction. Assisting the department chair in meeting with the University Advising Center, including reports from the two units, and advancing student advising.

These tasks are accomplished by providing information throughout the academic year, guiding students in self-registration, providing the groundwork as faculty members assist students with career options and advanced academic guidance, and working to improve the academic performance of students. Other duties include providing support to the department as needed to support excellence in instruction, research, and service.

With a strong emphasis on written and oral communication, the Academic Coordinator assist students in making appointments for Fall, Spring, and Summer semester course selection. An academic coordinator needs to anticipate and support the department in responding to the needs of faculty, students, alumni, and department/college/university partners. In coordination with faculty who are the student advisor, this person will prepare files for new, transfer, and continuing students; provide campus directions to new students; assist students with self-registration and schedule changes; and assist in preparing students to effectively manage their careers.

The Academic Coordinator collaborates with faculty advisors to verify identification numbers, social security numbers, phone numbers, major course of study, and minors. This person likewise analyzes student records as outlined by faculty members in preparation for orientation, advising, and professional coaching appointments. With guidance and written approval from faculty members, the Academic Coordinator assists students with Adds/Drops, Defining Minors, Changing Majors, and the like.

This job title exhibits knowledge of University Student Information System by using Banner and other systems to determining registration status, schedule, grade point average, financial holds and contact information; printing forms from system such as unofficial transcripts, fee statements and class schedules; and looking up information, such as available course list, instructor, time and location of classes. Participates in new student orientation by preparing folders for students; calling to advise students to meet with advisor prior to orientation; providing information regarding additional testing needed before registration; and assisting with student registration, orientation, advising, and other recruitment, retention, and matriculation processes devised in the department, college, or university.

This job title includes assisting faculty advisors and students with preparing files for new students; filling out degree plan for major; checking for registration holds; collecting enrollment data; providing follow-up with students to promote excellence in recruitment, retention, and matriculation. Academic Coordinators will assist the department with correspondence and organizing for Articulation Agreements, field experience, internship, and assessment tasks.

The coordinator also provides information and reports to department chair and faculty members on students, including the number of majors, overall GPA, support services offered to students, and other outcomes for accreditation. The Academic Coordinator will prepare data for the department regarding undergraduate and graduate students.

Complete these ongoing academic tasks:

  • Scheduling of classes, ordering textbooks and other academic resources, and assisting with IT, resources, equipment, and room reservations that promote excellence in instruction;
  • Updating degree sheets, term-by-term degree sheets, course rotation documents and timeline,
  • Updating student worker and graduate student handbook;
  • Assisting with the development of updating recruitment documents, flyers, brochures, website, and social media content to enhance recruitment, retention, and matriculation efforts,
  • Maintaining student files;
  • Assisting with correspondence to undergraduate and graduate students, including email updates, critical dates on the academic calendar, and more;
  • Making and maintaining student, recruitment, field experience, and other listservs, correspondence, and packets;
  • Scheduling meetings with field experience supervisors and orientation meetings with students enrolled in these and possible other courses: FSCS 4367, 4301, and the introductory course for FCSC;
  • Maintain academic filing systems by updating files with new information and track files and information as appropriate;
  • Ensuring policies and procedures that support effective assessment, instruction, and student engagement; and
  • Complete all tasks deemed necessary.

  • Research, summarize and analyze information.
  • Calculate statistics and compile data.
  • Interpret and explain policies and procedures and resolve problems or complaints after receiving guidance from the department chair.
  • Plan and arrange conferences, meetings, and related accommodations for academic, recruitment, and matriculation purposes.
  • Prepare paperwork related to specialized functions of the department or unit.
  • Complete all tasks deemed necessary.

    Minimum Qualifications:

    Education/License Required: Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in an Associate degree or equivalent.

    Experience Required: One year or more of academic advising or administrative support roles.

    Knowledge, Skills & Abilities: Strong verbal and written communication skills are essential to successfully fulfilling this position. An Academic Coordinator is expected to be able to communicate effectively with the department chair, faculty, adjuncts, staff, students, and persons from diverse backgrounds, including socio-economic, professional, cultural, and educational addresses. The person must demonstrate the capacity to work collaboratively and cooperatively with others; work on teams as well as independently; and demonstrate strong soft skills.

    Work requires contacts with coworkers from other organizational units of the University, primarily non-department heads, students, vendors, and the public. Resourcefulness is required to reach or adjust working agreements within departmental procedures and operating needs. Tact and judgment are requirements in obtaining or giving information of a confidential nature.

    Position typically includes work that requires the direction of occasional, non-regular employees, including student assistants, work study students, seasonal employees, interns, and part-time hourly employees.

    This job title normally performs the duty assignment after receiving general instructions as to methods, procedures, and desired end results. There is some opportunity for discretion when making selections among a few, easily identifiable choices. The assignment is usually reviewed upon completion.

    This job title requires a comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the work environment of the organization.

    Physical Requirements: Sedentary, exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time.

    Essential functions or requirements listed above may not be performed in every position with this title, and these essential functions may not include all related duties that might be requested and/or performed.

    Preliminary Appraisals and Evaluations: The person will be evaluated in 90 and 180 days - the probationary period of 180 days - with the goal of outlining a professional development plan. These job duties are subject to evaluation during the 18-probationary period, during which if skills are not mastered, employment will be terminated. Progress must be good to excellent in the areas of written and verbal communications, compliance, and the academic task section of this announcement. See page 2 of this job description.

    Preferred Qualifications:

    Security Sensitive Statement:
    This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

    Salary: Commensurate

    Work Hours:

    Posting Date: 03/02/2018

    Close Date: 3/16/2018

    Open Until Filled: No

    Special Instructions:

    To apply, visit

    Lamar University is an affirmative action/equal opportunity employer. It is the policy of Lamar University not to discriminate on the basis of non-relevant criteria including, but not limited to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, disability, or veteran status in its educational programs, activities, admissions or employment practices.





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    Job No:
    Posted: 3/5/2018
    Application Due: 3/19/2018
    Work Type: