Assistant Director for Accounting and Business Operations

Location
Stanford
Posted
Mar 05, 2018
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution


Assistant Director for Accounting and Business Operations

Stanford University

Job Number:
78124

This is a two-year term position.
Note: Not all unique aspects of the job are covered by this job description
Stanford University, recognized as one of the most prestigious and innovative academic institutions in the world, is in search of an accountant to support day to day financial transactions of the Graduate Life Office. The Graduate Life Office supports all Stanford Graduate students by offering advice and support and crisis assistance while supporting and building community. The successful candidate will be comfortable articulating basic accounting procedures and processes to a broad audience.
JOB PURPOSE:

The Assistant Director for Accounting and Business Operations reports to the Assistant Vice Provost and Director of the Graduate Life Office (GLO) and performs a variety of regular and recurring professional accounting functions involving fiscal interpretation and analysis, reconciliations, and reviews of multiple accounts and transactions. The position assists with budget planning, financial reporting and administration.

Core Duties:
  • Capture, track, and report revenue and expenses; determine appropriate procedures for accounting record preparation, research of transactions and reporting. Oversee, reconcile, and resolve problems relative to complicated accounts.
    • Works closely with the deans and directors to process financial transactions for the unit, initiates transactions for purchase orders, journal transfers for expenses and budget transfers.
    • Reviews expendable gift and donor expenses against donor requests
    • Coordinates with the Associated Students of Stanford University (ASSU) accounting team to manage house dues bank accounts for all on campus graduate student housing complexes.
  • Analyze accounting transactions and information to summarize current financial position at the unit or organization-wide level. Construct and assemble data for decision making; develop conclusions, and present high level summary of recommendations.
    • Assists the Graduate Life Office through the annual budget process including 6-month year end projections
    • Prepares year-end reports for all gift and endowment funds in the area.
    • Assists the Assistant VP with the salary planning process.
  • Performs labor distribution adjustments for community associates. Assists with some HR transactions as assigned, including honoraria and other supplemental pay.
  • Collect data and perform research on details of transactions. Generate, review, analyze and communicate financial data that reflects actual financial performance against approved budgets. Prepare and present quantitative and qualitative analyses focusing on variances from budget and prior data.
  • Maintain and review accounting process controls; recommend and implement any approved modifications; perform preliminary analysis and recommend solutions. Develop and maintain desktop procedures and process documentation for area of responsibility.
  • Run and analyze financial reports, often from multiple systems; prepare management information reports.
    • Ensures financial reports are accessible to staff who oversee budgets
    • Maintains custom ad hoc Oracle Business Intelligence reports by making minor adjustments.
  • Oversee, support, and supervise Community Associate program treasurers and house dues accounts.
  • Execute internal control programs established by management, research new regulations, and recommend and implement approved changes. Manage compliance program for area of responsibility, and create complex compliance reports.
  • Contribute to unit and organization strategy; assist in the development of change management plans and materials as needed. Participate as a member of a project team.
  • Participate in critical analysis of existing systems and processes, and identify opportunities for process improvement. Define requirements, develop and implement complex test cases, perform system testing and analyze results.
  • Serve as a resource to local units and other department to resolve accounting-related issues, as needed.
  • May act as a lead, train, coach and review the work of other staff.
  • Answers phones and performs light reception duties in order to cover the office during vacation schedules.
  • Other duties as assigned.
Minimum Requirements:
Education & Experience:
  • Bachelor's degree plus four years of applicable experience, or combination of education and relevant work experience.
Knowledge, Skills and Abilities:
  • Intermediate proficiency in business applications, such as Microsoft Office; Intermediate Excel skills.
  • Demonstrated knowledge of and experience with accounting systems and the internet; computer literacy.
  • Understanding of and ability to apply accounting skills and concepts.
  • Knowledge of Generally Accepted Accounting Principles
  • Demonstrated communication skills, including the ability to clearly and effectively communicate information to internal audiences and client groups
  • Demonstrated project management skills and ability to contribute as part of a project team.
PREFERRED QUALIFICATIONS:
  • Knowledge of nonprofit accounting.
  • Effectively communicate information to faculty, students, staff and external vendors.
Certifications and Licenses:
None

PHYSICAL REQUIREMENTS*:
  • Constantly perform desk-based computer tasks.
  • Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
  • Occasionally write by hand, twist, bend, stoop and squat.
  • Rarely stand, walk, reach or work above shoulders and use a telephone.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:
  • May work extended hours during peak business cycles for instance during month end close.
WORK STANDARDS:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Experience a culture of excellence.

Stanford University, located in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.


Finalist candidate must successfully pass a pre-employment background check.


Job: Finance

Location: Vice Provost for Student Affairs
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.




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