Assistant Director for Programs

Location
Stanford
Posted
Mar 05, 2018
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution


Assistant Director for Programs

Stanford University

Job Number:
78125

Note: Not all unique aspects of the job are covered by this job description

The Graduate Life Office (GLO), an office in the Student Life division of the Vice Provost for Student Affairs unit (VPSA), is the central University office that provides support and resources to graduate students and student families by cultivating a sense of community to help students achieve their academic goals and meet their personal challenges. The Graduate Life Office serves all graduate students living on- and off-campus and focuses on welcoming and orienting students; developing educational, social, multicultural, and recreational programs; supporting and advising students who are experiencing personal difficulties; and responding to emergency situations. The Graduate Life Office administers the residence program and oversees the student residence staff in, Escondido Village, Kennedy, Lyman, Munger, Off-campus subsidized apartments, and Rains Houses. GLO also oversees the Graduate Student Programming Board (GSPB).

JOB PURPOSE:

The Assistant Director for Programs works closely with student residence staff and the Graduate Student Programming Board (GSPB) to develop programs and activities that enhance the quality of life for graduate students. The Assistant Director coordinates the Graduate Student Information Center, residence staff training, and University-wide New Graduate Student Orientation (NGSO) programs. The Assistant Dean participates in collaboration with other VPSA departments, graduate student leadership and organizations such as the Graduate Student Council (GSC), as well as other campus units such as Vice Provost for Graduate Education (VPGE) and Residential and Dining Enterprises (R&DE) on programs serving graduate students throughout the year.

As a key member of the GLO team, the Assistant Director (AD) provides oversight of GLO's programs and events throughout the year. Working with GLO colleagues and student staff, the AD innovate, create, coordinate, and implement programs and events to inform, socialize, support, and train graduate students with the aim to improve their lives and experience.

The AD also administers, implements, and interprets university and department policies and procedures on issues regarding admission, financial aid, housing, registrar services, visa services, student life, advising, career counseling and academic services. The AD may also identify, clarify, and resolve highly visible or complex issues with substantial significance and impact that may span multiple areas, using advanced technical and professional knowledge requiring independent judgment.

CORE DUTIES*:
  • Administer an area or program in student services, evaluate and recommend decisions on program eligibility. Review decisions recommended by other staff.
  • Collaborate with others to innovate, create and implement graduate student life programs, help resolve program issues and concerns, interpret policies, and mediate complex and sensitive issues.
  • Working with GLO staff, VPSA and campus colleagues, and graduate student leaders and groups to develop relevant and attractive programs to promote wellness, diversity and inclusion, and socialization and connection among graduate students.
  • Outreach to and build relationship with campus offices and colleagues to collaborate on developing programs and services to graduate students.
  • Connect and collaborate with graduate student staff and students to support programming ideas and support their services, leadership and professional development.
  • Resolve multi-dimensional matters in response to students in crisis, at risk, or who have other program issues, counsel students and parents on sensitive and confidential issues.
  • Provide guidance and counsel, oversee and develop a wide range of programs and services, analyze effectiveness and make recommendations for future programs.
  • Summarize data from multiple sources to assess need and assess program outcome and effectiveness, prepare management reports and presentations.
  • Identify and evaluate data needs, manage the implementation and development of technology.
  • Develop and Implement plans for outreach efforts, develop and maintain external community and university liaison represent department and university at meetings and events.
  • Provide advice to students on a range of issues, including, but not limited to, academic progress, academic program policies, career plans, accessibility, community standards, etc., in order to assist them in making appropriate choices and decisions.
  • Serve as a subject matter expert to other departments; represent unit/department.
  • Lead, create and contribute to development of business practices and organizational change to improve processes and workflow.
  • May oversee, analyze and assist in financial processes and development of budgets.
  • Serve as a key member of university wide teams and projects.
  • May train and supervise other staff, volunteers and temporary workers.
* - Other duties may also be assigned MINIMUM REQUIREMENTS:

Education & Experience:
Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:
  • Strong communication skills to clearly and effectively communicate information to internal and external audiences, client groups, and management.
  • Advanced analysis and problem solving skills.
  • Advanced computer skills, including experience with Microsoft Office Suite.
  • Advanced customer service skills.
  • Relevant computer systems/technology experience.
  • Understanding of financial transactions.
  • Ability to ensure and apply compliance with legal, financial, and university policies and external regulations.
Certifications and Licenses:
None

PREFERRED QUALIFICATIONS:
  • Strong organizational skills with attention to detail and time/deadline constraints.
  • Advanced assessment.
  • Advanced knowledge and skills in student program development and implementation.
  • Understanding of programming budget
PHYSICAL REQUIREMENTS*:
  • Frequently sit, perform desk-based computer tasks.
  • Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 10 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:
  • Will require occasional evening and weekend work
WORK STANDARDS:
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Stanford University, located in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world.

Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.


Finalist candidate must successfully pass a pre-employment background check.


Job: Student Services

Location: Vice Provost for Student Affairs
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.




jeid-749c87a1c3f2b942a79271aca2f486b1

Similar jobs

Similar jobs