Position Number: 00042899
Primary Function of Organization Unit: The primary function of Chemical and Biomolecular Engineering Department is to provide educational programs leading to BS, MS and PhD degrees in Chemical Engineering. The administrative unit provides support to the education program and the research programs that reside in the department.
Essential Job Duties: The primary purpose of the Accounting Technician is to initiate and process financial actions and biweekly payroll actions related to contracts and grants and departmental accounts, while adhering to university policies. The funding for the department includes state appropriated funds, discretionary and trust funds and Contract and Grant funds. The Accounting Technician monitors funding dedicated to special purposes such as start-up, retention, cost share, student awards and other allocations. Summary of the duties are as follows: * Process vouchers, personal reimbursements, journal vouchers, purchase requisitions (over $5000), interdepartmental transfers, check deposits. Invoices are to be processed within 3-5 business days. Reconcile P-cards and serve as backup for processing travel reimbursements. * Manage all aspects of the biweekly payroll, initiate hire/rehire actions and terminations. Ensure that time sheets are processed/ approved in a timely manner. Run queries to identify unapproved time sheets and temp employees who have to be rehired. Initiate no pay access only hire actions for visitors as needed. * Monitor and reconcile expenditures on state trust funds, discretionary funds and gift accounts. Maintain spreadsheets for startup budgets, retention packages, special allocations, keep track of cost share items. Advise faculty on spending guidelines and allowable expenses. * Retain and manage the unit's collection of forms, records and other paperwork related to financial actions for all state, foundation & trust funds. Maintain files for audit purposes as required by state and federal regulations. * Collect data by running queries on internal systems and downloading results to research unpaid vouchers, duplicate payments, or unapproved vouchers. Identify questionable charges and send it to the next level for clarification. Prepare monthly account balances using wolf report. * Interpret university guidelines to advise and assist faculty and students in resolving issues. Advise new students, post docs and faculty on the use of Marketplace. * Assist with departmental and contracts and grants closeouts by resolving issues with encumbrances; purchasing of equipment and bi-weekly payroll. Other closeout items may involve joint equipment purchases with other department or cost shared with the department.
Department Required Skills: * Knowledge and experience using Peoplesoft Financials and HR systems or similar system. * Proficiency in and experience using MS Excel in an accounting/financial capacity. * Thorough knowledge of established budgeting and bookkeeping practices and procedures. * Effective time management and strong organizational skills. * Ability to understand, analyze and interpret university spending guidelines related to various funding sources. * Effective written and verbal communication skills. * Excellent customer service skills.
Preferred Experience, Skills, Training/Education: * At least 3 years experience using Peoplesoft Financials and HR systems. * Previous financial management experience and the ability to effectively manage budget and related financial matters. * Associate's degree or higher in related field
Necessary Licenses and Certifications: n/a
AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "www.wes.org":http//wes.org. Degree must be obtained prior to start date.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.