Event and Program Assistant (Part-time)

Job description

Event and Program Assistant (Part-time)

*Cover letter is required with application.*

Summary: The Event and Program Assistant, under general supervision, supports museum programs and event. Physically set ups and breaks down events and programs. Executes logistical requirements during events and programs. This position also provides administrative support for the department.

Essential Functions:

  • Sets up for events and programs (i.e. tables, chairs, a/v equipment, bar, food, glassware, linens, event equipment, floral arrangements, decorations, and lighting).
  • Removes and replaces furniture, as needed.
  • Stores equipment and materials properly and in the correct areas.
  • Picks up and returns linens from Housekeeping.
  • Breaks down events in a timely manner.
  • Attends assigned programs and events to manage behind-the-scenes logistics.
  • Provides a/v support before and during programs, as assigned.
  • Pours beer, wine, and non-alcoholic beverages during special events.
  • Keeps records of alcohol consumption.
  • Shops for drinks, food, plates, napkins, silverware, glassware, and other supplies for the Museum.
  • Provides administrative support for department.
  • Interacts with Museum members as well as general visitors.
  • Maintains a professional appearance and demeanor.

Required Education, Knowledge, Skills, Abilities:

  • High School graduate plus three years related hospitality experience, or an equivalent combination of education and experience.
  • Ability to organize priorities.
  • Effective communication skills, both verbal and written.
  • Ability to work as a team member and independently.
  • Knowledge of set-up, operation, and maintenance of audiovisual equipment in a museum environment.
  • Proficiency in computer use including Microsoft Excel and Word, and other relevant software.
  • Ability to read, understand, and follow safety procedures.
  • Ability to work flexible schedule including after hours and/or weekends, as specified by supervisor.
  • Knowledge of basic alcoholic beverage service and storage and/or ability to learn safe and appropriate practices quickly and effectively.
  • Heavy work. Exerting up to 100 pounds of force occasionally and/or up to 50 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
  • Must be able to meet the requirements of the University's automobile insurance policy.

Preferred Education, Knowledge, Skills, Abilities:

  • Experience and/or education in event management, museum administration, and/or customer service.


  • Responsible for own work.

Note: This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce, and encourages qualified candidates across all group demographics to apply.

Winston-Salem, North Carolina, United States






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Job No:
Posted: 3/3/2018
Application Due: 3/17/2018
Work Type: